DSHS SCC Administrative Assistant 3

DSHS SCC

Administrative Assistant 3 State of Washington Dept. of Social and Health Services - 3.4 Steilacoom, WA Job Details Full-time $3,925 - $5,271 a month 4 hours ago Qualifications Microsoft Word Meeting minutes Space allocation Report writing Microsoft Excel Microsoft Outlook Customer service Associate's degree in Business Administration Mid-level Administrative experience High school diploma or GED Transcription Public Administration Driver's License Data management Driving Task prioritization Human resources Implementing HR recruitment processes Recruiting Organizational skills Microsoft Teams Business Administration Clerical experience Appointment scheduling 1 year Business Associate's degree Cross-functional communication Full Job Description Description

DSHS SCC

Administrative Assistant 3 The Special Commitment Center (SCC) has an opportunity for you to join our team as an Administrative Assistant 3. This position supports the Chief of Clinical Services. The Special Commitment Center is committed to providing evidence-based treatment to reduce recidivism and increase public safety. We are looking for teammates who share our vision while promoting engagement and safety, leading to better outcomes for our agency, our clients, and our community. SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use. Ferry transportation is provided to McNeil Island employees. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Some of what you will do: Manage calendars and maintain task lists to support daily operational needs. Prepare documentation in MS Word, including letters, memoranda, and the creation or revision of forms. Maintain spreadsheets in MS Excel to track, update, and organize various data sets. Process incoming mail by screening, sorting, and routing items appropriately. Optimize office space by reorganizing work areas and adjusting workflows for efficient use of space, equipment, and personnel. Prepare reports by compiling, coordinating, and organizing forms such as purchase requests, warehouse requests, IT work orders, and maintenance work orders using systems like TRACKS, TEMS, and AMMS. Coordinate departments by communicating with IT, Policy, HR, Consolidated Business, MOD, and other teams to support Clinical Services operations. Support hiring processes by coordinating recruitment activities, scheduling interviews, processing hiring documentation, and completing FARM actions. Track performance requirements by providing administrative support for annual reviews, required documentation, and required trainings. Manage meetings by scheduling, preparing agendas, taking notes, and transcribing and distributing meeting minutes. Who should apply? High school graduation or GED AND Three years of clerical, office or administrative experience. OR An associate's degree in business administration, public administration, or a closely related field may substitute for experience. AND One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1. OR Equivalent education/experience. Preferred knowledge, skills and abilities: Strong organization and administrative skills. Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions. Ability to independently manage time and tasks. Strong sense of customer service and team orientation. Advanced experience using MS Word, MS Excel, MS Outlook, MS Teams to complete assigned tasks. Please submit the following in addition to your application: Chronological resume. Three current professional references. Questions? Please contact and reference job number 04111. The Department of Social and Health Services' (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. E-Verify® is a registered trademark of the U.S. Department of Homeland Security