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Archives Assistant
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What they do
An Archivist manages and organizes storage of records and historic information or collections. Reviews and appraises material, determines items to archive and conditions necessary to preserve materials safely. Develops systems for documenting and organizing material to be archived. May use archival material for research or assist other researchers with access to an archive.
$61,721 / year median in Alabama
+2% projected growth
Job Description
Archives Assistant
Position Information Posting Number Job Title Archives Assistant
Department Carmichael Library
Rate of Pay $8.00 hourly
FLSA Non-Exempt
Estimated Number of Hours Per Week 8 - 10
Employment Status Part Time Temporary
Student Appointment Type Work-Study
General Description The Archives Assistant performs entry-level archival processing, scanning, and research assistance within the Milner Archives and Special Collections division of the Carmichael Library. Essential Job Duties 1) Perform archival processing including creating inventories, file-level finding aids, re-housing materials in archival friendly containers (file folders, boxes, photo sleeves, etc.) and insuring the container is recorded per the Records Group alphanumeric system. 2) Scan materials which contributes both to digitization for the web and also in fulfilling research requests. 3) Provide multifaceted research assistance by helping the archivist locate and gather information and to research topics at the request of researchers such as students, faculty and staff, campus offices (primarily the President's Office, University Relations, and the UM Foundation), the town of Montevallo, alumni, and the general public. This also includes assisting the archivist in preparing for class visits, providing project support, and supervising the reshelving/rehousing of materials that have been used. Education and Experience High School Diploma or GED equivalent Skills, Knowledge, and Abilities 1. Technical competence—ability to operate a scanner and ability to learn data preservation and management. 2. Customer service oriented and have basic knowledge of how to do research. 3. Ability to work both independently and collaboratively. 4. Ability to maintain confidentiality and use appropriate judgment in handling information and records. 5. Knowledge of or ability to learn content management systems and various metadata schema used in archival practice. Preferred Major History or other liberal arts degree
Licenses, Certification or Registrations None Number of Vacancies Desired Start Date Open Date 07/29/2026
Close Date Open Until Filled Yes
Additional Statement EEO Statement UM is an Equal Employment Opportunity Institution.