Administrative Associate (English)

Administrative Associate (English) Florida State University - 4.3 Tallahassee, FL Job Details Full-time $30 an hour 2 days ago Qualifications Faculty hiring Record keeping Microsoft Outlook Event coordination Faculty collaboration Facilities management Greeting customers Zoom Executive administrative support Mid-level 3 years High school diploma or GED Task prioritization Receiving shipments Microsoft Teams Purchasing Office management Managing executive calendars Document management Communication skills Full Job Description Department Department of English | College of Arts and Sciences Responsibilities The Administrative Associate is responsible for performing administrative functions for the department and serving as the assistant to the Department Chair. You will be responsible for assisting the department Chair with faculty relations and reporting activities to include Assignments of Responsibility (AORs), FACET reporting, Promotion & Tenure (P&T), Annual Evaluations, Post Tenure Review, and Instructor Credentialing. You will also serve as the facilities liaison for the department. In this role, you will be responsible for: Providing administrative support to the Chair and department. You will be responsible for updating, tracking, and maintaining documents for the Chair. You will also be managing the Chair's calendar, schedules meetings, and will act as a liaison between the Chair, faculty and students. Assisting department Chair with faculty relations and reporting activities to include Assignments of Responsibility (AORs), FACET reporting, Promotion & Tenure (P&T), Annual Evaluations, Post Tenure Review, and Instructor Credentialing. Acting as a liaison between the department and Faculty Development and Advancement (FDA) to oversee the P&T processes and timelines. Assisting the Department Chair and hiring committee chairs with faculty recruitment by organizing schedules/agenda for campus visits and contacting the Dean's Office to schedule meetings. Greeting visitors and screening main office calls. Directing students, faculty, staff, and visitors to the appropriate offices. Department shipping/mailing, and receiving and distributing packages, postal mail, Library Express Delivery Service (LEDS) books, etc. \ Serving as the facilities liaison for the department. You will also order keys and maintain building keys information Responsible for coordinating all departmental events including the annual department awards ceremony, Graduate Student Open House, staff luncheons and retirement parties. Maintaining department signage/bulletin boards and upkeep of labor law posters. Maintaining faculty and staff mail rooms along with upkeep of copy and fax machines, maintenance and repair, and maintaining supplies for common use. Serving as a backup Purchasing Card (P-card) holder. Qualifications High school diploma and three years of experience. (

Note:

post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications Preferred Qualifications Include:

Effective oral and written communication skills and experience, establishing and maintaining effective working relationships Experience demonstrating effective customer service skills as well as maintaining accurate records from active or archive sources Experience performing accurately in a detail-oriented environment and performing assigned responsibilities with minimal to moderate supervision Proficiency with common office software (e.g., Word, Excel, PowerPoint, Outlook, Teams, Zoom) and the ability to quickly learn other programs. Ability to prioritize and multitask projects of various types and importance University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range Anticipated starting salary for the position is in the mid $30Ks. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT

To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.