Program Assistant

Program Assistant at Washington Square Health Foundation Program Assistant at Washington Square Health Foundation in Wood Dale, Illinois Posted in 12 days ago.

Type:

full-time

Job Description:

The Program Assistant provides both administrative and programmatic support to the Executive Director. This role serves as a key point of contact for the public, vendors, grantees, and reports directly to the Executive Director. Qualifications Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Familiarity with the nonprofit sector, particularly the Chicagoland healthcare landscape, is preferred Experience with Blackbaud or other grant management database systems is a plus Bachelor's degree (BA) or equivalent relevant experience Minimum of one year of related professional experience Compensation and Benefits Competitive salary Health insurance 403(b) retirement plan Key Responsibilities Under the supervision of the Executive Director, the Program Assistant will: Maintain office and grant files, including digital databases and document retention systems, ensuring accurate and timely retrieval of records Respond to general phone and email inquiries Manage office and Executive Director calendars Prepare checks for signature, track bank balances, and generate financial reports Conduct initial review of invoices for payment Monitor and manage incoming communications (email, phone, and mail) Maintain and update the Foundation's website Prepare materials for Board and committee meetings Represent the Foundation at designated professional meetings Prepare and manage grant documentation, including tracking submissions and disbursements Respond to initial grant inquiries and escalate complex requests as needed Manage a portfolio of grant applications, including evaluation, site visits, and funding recommendations Handle confidential information with discretion Perform additional duties as assigned by the Executive Director