Staff Accountant at Digilock Staff Accountant at Digilock in Petaluma, California Posted in about 20 hours ago.

Type:

full-time

Job Description:

The Staff Accountant is responsible for the accurate and timely processing of accounts payable, cash application, and intercompany accounting activities across Digilock's domestic and international entities. This role requires strong attention to detail, proficiency in multi-currency reconciliations, and the ability to work cross-functionally with sales, operations, and regional finance teams to support the company's global financial close cycle.

PRIMARY RESPONSIBILITIES

Accounts Payable & Procurement

• Process all incoming accounts payable transactions across domestic and international entities.
• Reconcile Goods Received Not Invoiced (GRN) balances to ensure accurate accrual accounting and timely vendor payment.
• Review and clear GRN trial balances, non-stock clearing accounts, and prepaid inventory general ledger accounts on a regular basis. Cash Application & Payments
• Post and apply incoming credit card and ACH payments for prepaid customer orders within the ERP system.
• Communicate payment receipt details and application status to the appropriate customer sales representatives in a timely manner.
• Complete check deposits in the Syspro ERP System and maintain accurate deposit records.
• Print and mail manual check payments in accordance with approved disbursement schedules and vendor requirements. Bank Reconciliation & Cash Management
• Reconcile daily bank statements (cashbook) across all domestic and international operating entities.
• Apply working knowledge of foreign currency transactions and exchange rate concepts to accurately reconcile multi-currency bank accounts.
• Manage the daily Positive Pay file submission to the bank to prevent unauthorized check presentment and support fraud mitigation controls. Intercompany Accounting
• Monitor intercompany accounts across all Digilock entities throughout the month.
• Ensure all intercompany balances are reconciled, agreed, and eliminated at month-end close in accordance with accounting policy.
• Coordinate with regional finance contacts to resolve intercompany discrepancies in a timely manner. Client Portals & Document Management
• Upload vendor and customer invoices to designated client portals as required, ensuring accuracy, completeness, and adherence to portal submission deadlines.

ADDITIONAL & AD HOC RESPONSIBILITIES

• Assist with month-end and year-end close activities as directed by management.
• Support audit requests by preparing account detail schedules and supporting documentation.
• Participate in ERP system improvements and process documentation initiatives.
• Perform other accounting and finance duties as assigned by the EVP or Controller.

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience considered.
• Minimum 1-3 years of experience in accounts payable, general ledger accounting, or a staff accountant role - or recent college graduate with Bachelor's Degree in Accounting or Finance
• Prior experience in a multi-entity or international organization is a plus. Technical Skills
• Proficiency in ERP systems required; experience with Syspro strongly preferred.
• Competency in Microsoft Excel (VLOOKUP, pivot tables, basic formulas).
• Familiarity with online banking platforms, Positive Pay workflows, and ACH/wire payment processes.
• Experience with client invoice portal submissions preferred. Knowledge & Competencies
• Working understanding of GAAP accounting principles, accounts payable workflows, and general ledger reconciliation.
• Ability to process and reconcile transactions denominated in foreign currencies (USD, EUR, AUD, KRW, CNY, INR, or similar).
• Strong organizational skills with the ability to manage competing deadlines in a fast-paced, high-volume environment.
• High degree of accuracy and attention to detail.
• Effective written and verbal communication skills for cross-functional and cross-regional coordination.
• Demonstrated integrity in handling confidential financial data.

Who We Are:

At Digilock®, we're at the forefront of innovation, design, and manufacturing in personal security solutions. By using best-in-class materials and providing exceptional service, we ensure our customers and their clients have peace of mind, knowing their most important items are secure. For over 40 years, we've committed to merging technological innovation with unparalleled customer service, offering the finest secure personal storage solutions available. As a growing company, we understand that change is constant, and we embrace it with enthusiasm. This passion for innovation drives us and propels our company forward.

Benefits:

We provide a competitive salary and benefits package. Highlights of our current benefits package include Medical, Dental/Vision, Long-Term Disability, Life Insurance, 401K Match up to 4%, AFLAC, Wellness Program Reimbursement, PTO, and a generous holiday schedule with pay. We provide food and snacks throughout the week in our fully stocked kitchens/breakrooms and have company outings.