Accounts Payable Supervisor Shell Lumber & Hardware Miami, FL Job Details Full-time $45,000 - $52,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Vendor relationship building Teamwork High school diploma or GED Business Administration Associate's degree Time management

Full Job Description Accounts Payable Supervisor Company:

Shell Lumber & Hardware Co.

Location:

Miami, Florida Department:

Accounting /

Finance Reports To:

Controller /

Accounting Manager Employment Type:

Full-Time Position Summary Shell Lumber & Hardware Co. is seeking an experienced, highly organized Accounts Payable Supervisor to lead the day-to-day operations of the Accounts Payable function. The Accounts Payable Supervisor is responsible for overseeing invoice processing, vendor payments, statement reconciliations, vendor account maintenance, discrepancy resolution, and the performance of Accounts Payable staff. This position ensures that company obligations are processed accurately, timely, and in accordance with established accounting policies and internal controls. The ideal candidate is a hands-on supervisor who combines strong accounts payable knowledge with leadership, problem-solving, and organizational skills. This individual will work closely with Accounting, Purchasing, Receiving, Inventory, Operations, Management, and vendors to maintain an efficient and accurate procure-to-pay process. Essential Duties and Responsibilities Accounts Payable Supervision Supervise and coordinate the daily activities of Accounts Payable personnel. Assign workloads and establish priorities to ensure invoices, credits, reconciliations, and payments are processed on schedule. Review the work of Accounts Payable staff for accuracy, completeness, and compliance with company procedures. Train, coach, and develop Accounts Payable employees. Monitor employee performance and provide ongoing feedback. Serve as the primary escalation point for complex invoice, vendor, receiving, and payment issues. Promote accountability, accuracy, teamwork, and continuous improvement within the department. Invoice Processing and Controls Oversee the accurate and timely processing of vendor invoices. Ensure invoices are properly matched against purchase orders, receiving documentation, packing slips, and other required supporting records. Review and resolve discrepancies involving quantities, pricing, freight, discounts, credits, sales tax, and payment terms. Ensure invoices receive appropriate authorization before payment. Monitor duplicate invoices and payments and maintain procedures designed to prevent duplicate or unauthorized payments. Review exception reports and outstanding transactions and ensure issues are resolved promptly. Ensure proper general ledger coding and accounting treatment of invoices and expenses. Vendor Management Oversee vendor account maintenance and vendor statement reconciliations. Maintain professional relationships with key vendors. Respond to and resolve escalated vendor inquiries regarding invoices, credits, deductions, and payments. Ensure vendor credits, rebates, returns, and discounts are properly recorded and applied. Review aged vendor items and outstanding balances and ensure appropriate follow-up. Coordinate with Purchasing and Receiving to resolve recurring vendor or documentation issues. Ensure required vendor documentation, including W-9 information, is properly maintained. Payment Processing Coordinate and review scheduled vendor payment runs. Verify that payments have appropriate supporting documentation and authorization. Review checks and electronic payments for accuracy before final approval or release in accordance with company authorization procedures. Monitor vendor payment terms and available discounts to support effective cash management. Help prioritize payments when necessary in coordination with Accounting Management. Maintain appropriate segregation of duties and internal controls throughout the payment process. Month-End and Accounting Support Manage Accounts Payable month-end closing activities. Review open invoices, unmatched receiving records, outstanding credits, and other AP-related exceptions. Assist with Accounts Payable reconciliations and general ledger account reconciliations. Identify transactions requiring accruals or additional review and communicate them to Accounting Management. Provide Accounts Payable reports and supporting schedules as requested. Assist with year-end closing activities. Coordinate annual 1099 preparation and reporting as assigned. Provide documentation and support for internal and external audits. Process Improvement and Internal Controls Develop, document, maintain, and enforce Accounts Payable procedures. Identify opportunities to improve efficiency, accuracy, controls, and workflow. Recommend improvements to invoice approval, purchase-order matching, vendor maintenance, payment processing, and document retention procedures. Work with Purchasing, Receiving, Inventory, and Operations to improve the flow of information between departments. Monitor compliance with established purchasing and Accounts Payable policies. Protect confidential company, employee, banking, and vendor information. Supervisory Responsibilities The Accounts Payable Supervisor is responsible for the day-to-day supervision of Accounts Payable staff and may participate in: Hiring and onboarding new employees. Training and cross-training staff. Establishing departmental priorities and deadlines. Reviewing employee performance. Coaching and corrective-action discussions in coordination with management and Human Resources. Scheduling and workload coverage. Developing procedures and departmental standards. Building a cross-trained Accounts Payable team capable of maintaining operations during absences and high-volume periods. Qualifications Education and Experience High school diploma or GED required. Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of 3-5 years of Accounts Payable or related accounting experience preferred. Previous supervisory, team-lead, or senior Accounts Payable experience strongly preferred. Experience in a high-volume Accounts Payable environment preferred. Experience in retail, lumber, hardware, building materials, wholesale, distribution, or construction-related industries is a plus. Knowledge, Skills, and Abilities Strong knowledge of Accounts Payable processes and basic accounting principles. Strong understanding of purchase orders, receiving documentation, invoice matching, vendor credits, and payment processing. Demonstrated ability to supervise, train, and develop employees. Excellent attention to detail and commitment to accuracy. Strong analytical and problem-solving abilities. Ability to identify the root cause of recurring discrepancies and implement corrective procedures. Excellent organizational and time-management skills. Ability to manage a high-volume workload and multiple deadlines. Strong written and verbal communication skills. Professional vendor-management and conflict-resolution skills. Ability to work effectively across Accounting, Purchasing, Receiving, Inventory, Operations, and Management. Strong proficiency with Microsoft Excel, Outlook, and standard office applications. Experience with accounting, ERP, purchasing, and inventory-management systems preferred. Ability to maintain confidentiality and exercise sound judgment. Bilingual English/Spanish skills are a plus. Key Performance Expectations Performance in this position will be evaluated based on: Accuracy and timeliness of Accounts Payable processing. Timely completion of vendor statement reconciliations. Reduction of duplicate payments, late payments, and unresolved discrepancies. Proper utilization of vendor credits and available discounts. Accuracy and timeliness of payment runs. Effective management of AP aging and outstanding exceptions. Successful completion of month-end responsibilities. Compliance with company policies and internal controls. Quality and organization of Accounts Payable documentation. Development, productivity, and accuracy of Accounts Payable staff. Responsiveness to vendors and internal departments. Continuous improvement of Accounts Payable processes. Work Environment This position primarily operates in an office environment and requires regular interaction with Accounting, Purchasing, Receiving, Inventory, Operations, Management, vendors, and other departments. The Accounts Payable Supervisor must be comfortable working in a fast-paced, deadline-driven environment and managing multiple priorities while maintaining accuracy, confidentiality, and professional standards. About Shell Lumber & Hardware Shell Lumber & Hardware has been serving South Florida since 1928. We provide lumber, hardware, building materials, and related products while maintaining a strong commitment to knowledgeable and dependable customer service. We offer a collaborative working environment with opportunities for professional development.

Compensation:

Based on experience. Shell Lumber & Hardware is a drug-free workplace. Candidates may be required to successfully complete applicable pre-employment requirements. Shell Lumber & Hardware Company is an Equal Opportunity Employer.

Pay:

$45,000.00 - $52,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person