Position Summary Hardy & Harper Inc., a leading asphalt paving contractor specializing in commercial and public works projects, is seeking an Accounts Receivable / Collections Specialist. This role is responsible for managing high-volume billing and collections, ensuring timely cash flow, and maintaining compliance with contract requirements and California lien laws. The position works closely with Project Managers and internal teams to resolve billing issues and support project-level financial performance. Key Responsibilities Prepare and submit progress billings and pay applications in accordance with contract terms (unit price, T&M, etc.) Manage the full-cycle collections process, including consistent follow-up on past due accounts Monitor and maintain AR aging, providing updates and analysis to management Apply payments and resolve short pays, credits, deductions, and billing discrepancies Partner with Project Managers to track and bill change orders and resolve disputes Issue and track preliminary notices, lien rights, waivers, and stop notices Ensure compliance with California prompt payment statutes and lien law requirements Maintain accurate project files, documentation, and detailed collection notes Communicate effectively with customers, PMs, and internal teams to drive resolution Support month-end close, including AR reporting, reconciliations, and analysis Utilize Sage 100 Contractor for billing, cash application, and reporting Qualifications 3-5+ years of AR/collections experience in construction (public works preferred) Strong understanding of construction billing cycles and contract requirements Working knowledge of California lien laws, preliminary notices, and waivers Experience managing high-volume receivables and collections Proficiency in Sage 100 Contractor and Excel Strong communication, negotiation, and problem-solving skills Highly organized with the ability to manage multiple priorities and deadlines Preferred Experience in heavy civil / asphalt paving Familiarity with AIA billing, certified payroll, and public works compliance Key Traits Proactive and persistent in collections Detail-oriented and deadline-driven Strong collaborator with operations and accounting teams Potential to move into a a hybrid/onsite role

Pay:

$35.00 - $40.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person