Position Overview We are seeking an experienced and highly organized Accounts Receivable / Accounts Payable Coordinator to join our team. This position is ideal for someone with strong accounting and collections experience who is comfortable taking ownership of day-to-day financial operations. The ideal candidate will have hands-on experience with Accounts Receivable, Accounts Payable, collections, QuickBooks Desktop, and Microsoft Office , along with the ability to perform general office operations and work independently. Key Responsibilities Accounts Receivable & Collections Manage the full Accounts Receivable process from invoicing through payment collection. Prepare, issue, and track customer invoices. Monitor outstanding accounts and maintain accurate aging reports. Conduct proactive follow-up on past-due accounts through phone calls, emails, and written correspondence. Develop and maintain positive customer relationships while firmly addressing outstanding balances. Post customer payments and maintain accurate account records. Research and resolve billing discrepancies and payment issues. Assist with credit and collection activities and escalate seriously delinquent accounts when necessary. Maintain accurate customer and billing information. Accounts Payable Process vendor invoices and verify accuracy and proper authorization. Enter bills and payments into QuickBooks Desktop. Monitor accounts payable and assist with timely payment processing. Reconcile vendor statements and resolve discrepancies. Maintain organized vendor records and supporting documentation. Required Qualifications 3+ years of experience in Accounts Receivable, Accounts Payable, and collections. Strong collections and follow-up skills with the ability to professionally communicate with customers regarding past-due accounts. Hands-on experience with QuickBooks Desktop is required. Strong working knowledge of Microsoft Office , particularly Excel and Outlook. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to prioritize multiple responsibilities and meet deadlines. Ability to work independently and take initiative. Professional, dependable, and team-oriented. Preferred Qualifications Experience managing the accounting and administrative functions of a small or mid-sized business. Experience with construction, engineering, professional services, or a similar industry. Experience with customer account reconciliation and detailed AR aging. We are looking for someone who is organized, dependable, detail-oriented, and comfortable taking ownership of their responsibilities. The successful candidate will be a strong communicator who is not afraid to make collection calls, follow up on outstanding issues, and ensure that tasks are completed accurately and on time. This is an excellent opportunity for an experienced administrative and accounting professional who enjoys being a key part of the day-to-day operation of a business.

Schedule:

Monday-Friday, 8:00 AM-5:00

PM Position:

Full-Time Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person