Job Description Help for Job Description. Opens a new window. The position of Accounting Technician is responsible for performing a variety of accounting related functions including accounts payables, cashiering, reception, account receivables, lien searches, business tax licensing and purchase orders. Work is performed under the general supervision of the Finance Director with technical support from the Assistant Finance Director with limited use of independent judgment and discretion in the performance of the work.

Responsibilities:

Responsible for the Purchase Order System including timely receipt of requests to purchase, tracking budget availability, issue approved purchase orders, and tracking according to established Town policies and procedures. Process payment and cash receipts from the public, other agencies, and other departments. Accounts Payable System including receipt of tracking of all invoices, processing approved invoices for payment, paying invoices, correspondences with vendors, maintaining accounts payable files according to establish Town policies and procedures. Order supplies for the department Provide customer service and answer calls at the front desk for the department. Accounts Receivable System including invoicing of cost recovery, residential sanitation, rent, grant, nuisance abatements, fuel and other miscellaneous invoicing. Complete lien searches as back up for Sanitation. Business Tax Licensees including set up for approved new/revised applications, payment posting, issuing licenses, customer concerns, renewals, pre-magistrate collection calls. Town fuel reconciliation and posting. Postage reconciliation and posting. Petty cash reconciliation. Reconciles and closes daily cash drawer. Reviews and reconciles accounts payable and receivable through available reports. Maintains Town credit cards including issuance, and closing of cards. Completes accounts payable credit applications as needed. Provides W-9's to customers requesting form. Maintains vendors in accounts payable system, verifying W-9's received, changing status to inactive where appropriate. Properly vets request for change in mailing and remittance addresses, emails, and contact information. Perform other related job duties as assigned.

Qualifications:

Associates Degree or equivalent in related field required; and/or Two years of experience in accounting, finance, cashiering, or related filed.

Important:

All applicants are subject to a criminal background check.

Knowledge, Skills, and Abilities:

Ability to prepare basic financial reports using advanced computer techniques and software programs such as Microsoft Excel and Word. Ability to establish and maintain working relationships with other employees, Town officials, customers, and general public. Ability to work independently with direction from others. Ability to perform multiple tasks simultaneously.

Physical Demands:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required: balancing, fingering, grasping, handling, hearing, lifting, mental acuity, reaching, repetitive motions, speaking, standing, talking, visual acuity, and walking.

Work Environment:

Work is performed primarily indoors without exposure to adverse environmental conditions (dirt, cold, rain, fumes). Work involves extended periods of time at a computer screen. The Town provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender/sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, pregnancy, marital status, military status, genetic information, or any other legally protected status. This philosophy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, recall, transfer, leave of absence, compensation, and training.