Operations Accounts Payable Clerk Keller Fire & Safety, Inc. Kansas City, KS Job Details Full-time $20 - $25 an hour 23 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Computer operation Communication with suppliers Confidential information handling Microsoft Outlook Phone communication Spreadsheets Purchase order management Windows High school diploma or GED Desktop applications Vendor communication Document management systems Technical Proficiency Quality data entry

Full Job Description Job Summary:

Under moderate supervision, the Operations Accounts Payable Clerk applies standard accounting procedures and working knowledge of company operations to support the timely and accurate payment of warehouse-related vendor obligations. This position is responsible for processing invoices, reviewing receiving documentation, verifying purchase order information, resolving discrepancies, and ensuring invoices related to warehouse materials, equipment, tools, supplies, and services are properly documented and paid according to company procedures. This role serves as a key liaison between Accounting, Warehouse Operations, Material Handlers, Purchasing, vendors, field technicians, and project managers. The Operations Accounts Payable Clerk must understand warehouse receiving, purchasing workflows, requisitions, purchase orders, inventory documentation, and vendor communication in order to support accurate invoice processing and timely vendor payments.

Primary Responsibilities:

Processes vendor invoices, verify purchase orders and receiving documentation, to ensure warehouse-related invoices are entered into the Sage Timberline/Sage 300 system and paid on a timely basis according to company procedures. Reviews receiving/packing slips and warehouse documentation. Compares invoices to receiving documentation and purchase orders, researching and resolving any discrepancies. Processes invoices with purchase orders through the 3-way match process, verifying purchase order details, receiving documentation, quantities, pricing, extensions, freight, taxes, and applicable discounts before exporting invoices to the Accounts Payable module. Coordinates directly with Material Handlers to verify receipt of materials, equipment, tools, supplies, and warehouse-related purchases prior to invoice payment. Works closely with warehouse personnel, field technicians, project managers, and purchasing staff to resolve discrepancies involving purchase orders, receiving documentation, damaged materials, shortages, backorders, incorrect pricing, or missing documentation. Enters invoices that do not require a purchase order into the Accounts Payable module. Ensures all standard invoices include appropriate documentation, coding, and approval before payment. Maintains accurate and organized records of purchase orders, receipts, vendor invoices, packing slips, receiving documentation, vendor communications, and payment support documents. Enters and maintains purchasing and invoice documentation in Sage Paperless Construction or other company-approved document management systems. Supports warehouse operations by understanding procurement, receiving, inventory, job cost, and vendor payment workflows. Researches, tracks and follows up on outstanding invoices, missing receiving documentation, unresolved purchase order issues, or pending approvals to support timely vendor payments. Notifies the Office Operations Manager, Controller, or appropriate management personnel when escalation is required. Communicates with Material Handlers regarding invoice status, payment questions, statement discrepancies, missing documentation, credits, returns, or billing issues. Supports compliance with company purchasing policies, budget guidelines, approval requirements, documentation standards, and accounting procedures. Responds as necessary to requests for information or additional projects as defined by management. Adheres to company policies and procedures. Maintains the confidentiality of all information processed. Performs related duties as assigned. Regular and consistent attendance is required.

Essential Skills:

Subject Matter Understanding. Analytical. Records Management. Computer Applications. Data Entry Accuracy. Accounts Payable Processing. Purchasing Documentation. Vendor Communication. Warehouse Operations Awareness. Problem Solving. Time Management. Organization. Telephone Communication. Office Equipment. Confidentiality.

Job Qualifications:

Required:

High School Diploma or General Educational Development Diploma (GED). Ability to work accurately with numbers and maintain a high level of attention to detail. Basic knowledge of the accounts payable process. Working knowledge of purchase orders, receiving documentation, vendor invoices, packing slips, and invoice approval workflows. Ability to understand and follow warehouse operations processes related to ordering, receiving, inventory documentation, and vendor payment support. Familiarity with accounting terms, forms, records, and basic purchasing documentation. Computer knowledge for online and desktop-based systems required. Proficiency in Microsoft Office, particularly Excel and Outlook. Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. Ability to communicate effectively with vendors, Material Handlers, warehouse personnel, accounting staff, project managers, field technicians, and management. Must be able to work well with people and maintain a high degree of confidentiality. Ability to pass a pre-employment drug test and background check, if required by company policy.

Preferred:

Three years of experience in Accounts Payable. Experience processing warehouse, materials, equipment, tools, supplies, service, or construction-related invoices. Working knowledge of Sage Timberline / Sage 300 Construction and Real Estate, Sage Paperless Construction, or similar accounting, purchasing, or ERP software. Experience with 3-way matching, purchase orders, receiving documentation, vendor statements, and invoice discrepancy resolution. Familiarity with job cost tracking, inventory documentation, and warehouse purchasing workflows. Working knowledge of Microsoft Windows, Word, Excel, Outlook, and Access. Experience in construction, service, technical, warehouse, or fire protection industries preferred.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person