The Accounting Assistant supports the finance department by performing day-to-day accounts receivable and accounts payable functions. This role ensures accurate and timely processing of invoices, payments, and financial records while maintaining strong attention to detail and organization.

Essential Functions:

Accounts Payable (AP): Process vendor invoices and ensure proper coding and approvals Prepare and execute payments (checks, ACH, wire transfers) Reconcile vendor statements and resolve discrepancies Maintain vendor files and ensure W-9s and other documentation are up to date Assist with expense reports and reimbursements Accounts Receivable (AR): Generate and send customer invoices in a timely manner Apply customer payments (checks, ACH, credit cards) to appropriate accounts Monitor aging reports and follow up on past-due accounts Communicate with customers regarding billing questions and discrepancies Assist with credit memos and adjustments as needed Maintain accurate customer account records

General Accounting Support:

Assist with monthly, quarterly, and year-end closing processes Reconcile general ledger accounts related to AR and AP Maintain organized financial records and documentation Support audits by providing requested documentation Perform data entry and other administrative accounting tasks as assigned

Required Skills, Abilities, and Experience:

1-3 years of accounting, AR/AP, or bookkeeping experience Basic understanding of accounting principles Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, or similar) Strong attention to detail and accuracy Excellent organizational and time management skills Strong communication and customer service skills

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Ability to lift up to 15 pounds occasionally.

Pay:

From $18.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person