Accounts Payable Position Summary:

Provide core clerical and data entry support to ensure accurate, timely processing of vendor invoices, payment distributions, and account records. Assist the Accounting Manager with daily financial transactions and cross-train to support other departmental functions, such as Accounts Receivable, as needed. Essential Functions /

Responsibilities:

Match vendor invoices with purchase orders (POs) and receiving documents to verify accurate pricing and quantities. Verify mathematical accuracy of all line items, totals, and calculations on incoming vendor invoices. Identify discrepancies and proactively follow up on missing paperwork with internal departments or vendors. Perform high-volume data entry by accurately entering vendor invoices into the Syteline ERP system. Assist with weekly check runs and process ACH payments according to the established schedule. Match remittance advices to complete voucher packages following payment distribution. Perform operational bank reconciliations and maintain the weekly AP control sheet to ensure accuracy. Maintain organized files and physical or digital records for all accounts payable documentation, vouchers, and checks.

Secondary Responsibilities:

Provide backup support to the Accounts Receivable (AR) Clerk, including processing Return Authorizations (RAs) and credit card transactions. Assist with other accounting tasks and clerical operations as requested by the Accounting Manager.

Knowledge, Skills & Experiences:

Level of knowledge usually associated with an Associate's Degree in Accounting. 3 to 5 years of clerical accounting experience, preferably within a manufacturing environment. Proven proficiency with Microsoft Excel, Microsoft Word, and data entry within ERP systems (experience with Syteline is a plus). Strong mathematical aptitude, sharp attention to detail, and professional communication skills for resolving vendor disputes.