Accounting Assistant -

Commercial Landscape ConstructionLocation:

Davidsonville, MDWork Setting:

On-SiteJob Type:

Full-TimePosition OverviewWe are seeking a highly organized, dependable, and detail-oriented Accounting Assistant to support the financial operations of a commercial landscape construction company. This position will be responsible for supporting Accounts Payable (AP), Accounts Receivable (AR), commercial construction billing, project documentation, purchasing, compliance, and general accounting activities.

The ideal candidate will have prior accounting experience, with commercial construction or subcontractor accounting experience strongly preferred. The successful candidate should understand the relationship between subcontractors, general contractors, vendors, project managers, and customers and be comfortable managing multiple projects and deadlines with minimal supervision.

Key ResponsibilitiesPrepare and process AIA invoices, progress billings, and pay applications for commercial construction projects.

Prepare, execute, and track lien waivers and other documentation required by general contractors for payment approval.

Manage Accounts Payable (AP), including vendor invoices, purchase orders, invoice matching, payment processing, and vendor account reconciliations.

Manage Accounts Receivable (AR), including customer invoicing, payment applications, payment tracking, collections, and account reconciliations.

Maintain project billing schedules and ensure complete and timely submission of billing packages to general contractors.

Coordinate with project managers, estimators, vendors, general contractors, and customers to obtain billing approvals and resolve account discrepancies.

Track retainage, change orders, project costs, vendor invoices, and other project-related financial documentation.

Coordinate purchasing activities, including purchase orders, vendor communications, and tracking project-related materials and expenses.

Maintain accurate and organized accounting records and commercial project documentation.

Maintain company licenses and assist with timely renewals and compliance requirements.

Assist with insurance administration, including certificates of insurance, policy documentation, and renewals.

Support DOT truck management, including vehicle registrations, inspections, and compliance records.

Assist with month-end and year-end closing activities.

Reconcile accounts, research discrepancies, and ensure financial records remain accurate.

Prepare accounting reports and provide financial support to management and project teams.

Identify opportunities to improve accounting processes, workflows, and overall efficiency.

Perform other accounting and administrative duties as assigned.

QualificationsAssociate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.

Previous accounting experience required.

Commercial construction accounting experience strongly preferred.

Experience working for a subcontractor, general contractor, construction company, or related organization preferred.

Understanding of commercial construction billing processes and general contractor requirements.

Experience with Accounts Payable, Accounts Receivable, reconciliations, and general accounting procedures.

Proficiency with Microsoft Office, particularly Excel.

Experience with accounting software and construction management platforms preferred.

Strong analytical, organizational, and problem-solving abilities.

Excellent attention to detail and accuracy.

Ability to manage multiple priorities and meet deadlines independently.

Strong communication and interpersonal skills.

Preferred Experience & SkillsCommercial construction accounting and subcontractor billing experience.

Experience preparing AIA invoices, pay applications, and progress billings.

Experience with lien waivers and payment documentation.

Understanding of general contractor billing requirements and subcontractor workflows.

Experience with Procore, GC Pay, Textura, or similar construction platforms.

Familiarity with construction documentation, including certificates of insurance, change orders, compliance records, and project closeout documentation.

Strong organizational skills and ability to maintain accurate project records.

Self-motivated, proactive, and comfortable working with minimal supervision.

Ability to identify issues, research discrepancies, and recommend solutions.

Professional communication skills with the ability to work effectively with project teams, vendors, customers, and management.

Ability to maintain confidentiality when handling financial and business information.

Benefits401(k) with company matchingHealth insuranceDental insuranceVision insuranceLife insuranceDisability insurancePaid time off (PTO)Full-time, on-site work environment