J ob

Title:

Payables Specialist Department:

Finance Section:

Governmental Accounting & Accountants Payabl e General Summary Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions. Duties and Responsibilities Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits. Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction. Also gets approval on invoices from the necessary staff, Director and/or Manager. Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system. Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department. Reconciles vendor statements and investigates past due invoices. Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses. Processes and distributes accounts payable checks. Maintains the paid vendor files. Performs other duties as assigned. Knowledge, Skills and Abilities High school graduation with coursework in bookkeeping and/or accounting. Post high school education (community college, business school, etc.) preferred. Three to five years experience in processing vendor payments in a high paced environment. An equivalent combination of education and experience may be substituted for minimum requirements. Ability to operate computer terminal equipment and a ten key calculator. Knowledge of computer software packages. Strong mathematical aptitude. Typing skills desirable

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY

TIME.