Office Assistant/AP/AR Clerk Designs For Tomorrow, Inc. St. Louis, MO Job Details Full-time $52,000 - $58,000 a year 10 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Microsoft Excel Filing Administrative experience Attention to detail

QuickBooks Full Job Description About Us:

We are a growing, fast-paced small business looking for a reliable, detail-oriented professional to manage our daily financial workflows and keep our central office running smoothly. If you love organization, numbers, and playing a vital role in a tight-knit team, you will thrive in this position.

Position Overview:

This dual-role position handles core bookkeeping tasks (Accounts Payable and Accounts Receivable) alongside general office administrative support. You will serve as the financial gatekeeper for incoming/outgoing payments and the primary administrative engine of our daily operations.

Key Responsibilities:

Accounts Receivable (AR) &

Collections:

Generate, verify, and send accurate invoices to customers daily. Process incoming customer payments (checks, credit cards, ACH). Monitor aging AR reports and conduct polite, professional collection follow-ups on past-due accounts. Reconcile customer accounts and resolve billing discrepancies swiftly. Accounts Payable (AP): Receive, code, and enter vendor invoices into the accounting system. Track payment due dates to maximize early-payment discounts and avoid late fees. Prepare weekly check runs and digital payment batches for owner approval. Maintain organized digital and physical files of all vendor receipts and invoices.

Office Administration:

Manage incoming mail, sort documents, and route sensitive items to the owner. Answer the main office phone line, greet occasional visitors, and handle general inquiries. Monitor and order office and printing supplies to maintain inventory levels. Provide general administrative support to management as needed.

Qualifications & Skills:

Experience:

1-3 years of hands-on experience in bookkeeping, AP/AR, or general office administration. Small business environment experience is a major plus.

Software:

Proficiency in accounting software (e.g., QuickBooks, ERP software) and Microsoft Office (Excel, Word).

Attributes:

Strong numerical accuracy, extreme attention to detail, and excellent written/verbal communication skills.

Reliability:

High level of integrity when handling sensitive financial data, with a proven track record of dependability.

What We Offer:

Consistent, Monday-Thursday daytime schedule (7:00am-5:00pm). Paid Time Off (PTO) and 10 paid Holidays.

Company paid benefits:

Health, Dental, Vision, STD, LTD and life insurance. 401k, company automatically contributes 3%. A supportive, stable, and welcoming small team environment.

Pay:

$52,000.00 - $58,000.00 per year

Work Location:

In person