Description We are looking for an Accounts Payable Specialist to join a machinery manufacturing organization in Charlotte, North Carolina, on a Long-term Contract assignment. This opportunity is ideal for an accounting specialist who can step into a fast-paced environment, quickly understand established procedures, and contribute with minimal supervision. The role focuses on maintaining timely, accurate payable operations while partnering with internal departments and external vendors to keep financial activity organized and compliant.

Responsibilities:

• Manage the full cycle of accounts payable activity for both purchase order and non-purchase order invoices, ensuring timely and accurate entry.
• Examine invoices for proper authorization, coding accuracy, and supporting records before processing transactions.
• Complete two-way and three-way matching by comparing invoices with purchase orders, receipts, and related documentation.
• Research and resolve exceptions involving pricing differences, quantity variances, missing receipts, or incomplete paperwork.
• Assign invoice and expense costs to the correct general ledger accounts and organizational categories.
• Process accounts payable records within the company's financial systems and help maintain accurate transaction data.
• Review employee expense submissions in Concur and address issues related to policy compliance or missing information.
• Reconcile vendor statements, respond to payment inquiries, and work with internal stakeholders to clear outstanding discrepancies.
• Maintain supplier tax documentation, including W-9 records, and assist with year-end 1099 reporting activities.
• Contribute to month-end close support, accounting controls, Excel tracking files, and additional accounting-related projects as needed. Requirements
• Prior experience in accounts payable, including high-volume invoice processing in a corporate or manufacturing setting.
• Working knowledge of invoice coding, general ledger allocation, and purchase order matching procedures.
• Ability to investigate and resolve discrepancies related to invoices, payments, receipts, and vendor statements.
• Experience using accounting software and expense management tools such as Concur or comparable platforms.
• Proficiency with Excel for maintaining logs, schedules, reconciliations, and supporting documentation.
• Familiarity with vendor payment processes, including ACH activity and check runs.
• Strong attention to detail, organizational skills, and the ability to work independently while meeting deadlines.

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