An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Accounts Payable and Purchasing Specialist Location:
Trenton, NJ (On-Site)
Job Type:
Full-Time, Direct Hire Salary:
$70,000 - $80,000
Annually Experience Required:
3-5 Years About the Role A growing and dynamic organization in the Trenton area is seeking a highly organized, detail-oriented Accounts Payable and Purchasing Specialist to join our team. This unique role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes. The ideal candidate possesses a strong blend of supply chain coordination and fundamental accounting expertise. You will be the bridge between our vendors, inventory, and finance department. If you thrive in a fast-paced environment, excel at 3-way matching, and have hands-on experience with NetSuite ERP , we want to hear from you!
Key Responsibilities Procure-to-Pay Ownership:
Manage the full purchasing lifecycle from creating and tracking purchase orders (POs) through vendor receipt and final invoice matching.
Accounts Payable Support:
Take ownership of AP documentation, vendor invoice processing, reconciliations, and executing the 3-way matching process (PO, receiving log, and invoice).
Systems Management:
Utilize NetSuite ERP daily for PO entry, inventory management, and reporting; assist with QuickBooks data entry and financial record maintenance.
Order & Logistics Coordination:
Process customer orders end-to-end; coordinate with warehouse teams to ensure timely receipt of goods and monitor inventory replenishment levels.
Vendor Relations & Discrepancy Resolution:
Serve as the primary point of contact for vendors regarding pricing and schedules. Proactively research and resolve any PO, billing, or inventory discrepancies.
Financial Reporting:
Generate and analyze reports related to open orders, purchasing metrics, and AP aging to support the finance team.
Required Qualifications Experience:
3-5 years of blended experience handling both Purchasing/Procurement and Accounts Payable/Accounting Support functions.
Software Proficiency:
Strong, hands-on proficiency with NetSuite ERP and working knowledge of QuickBooks.
Core Knowledge:
Deep understanding of the procure-to-pay cycle, inventory workflows, and fundamental accounting principles (GL impact, double-entry, reconciliations).
Technical Skills:
Proficient in Microsoft Office Suite, with intermediate to advanced Excel skills (VLOOKUPs, pivot tables for data matching). Preferred Qualifications NetSuite certification or advanced NetSuite experience (purchasing, inventory, fulfillment, and reporting modules). Experience in wholesale, distribution, or supply chain environments. Familiarity with EDI systems or third-party logistics (3PL) coordination. What We Offer Competitive salary based on experience. Comprehensive health, dental, and vision benefits. Paid time off (PTO) and company holidays. A stable, full-time on-site position with a supportive, collaborative, and close-knit team. Opportunities for professional growth and advancement.
Pay:
$70,000.00 - $80,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
