ACCOUNT CLERK

Status:

Full Time 40 hours per week

Salary:

$45,760 annually Reports to: Town Clerk

• Note
• : This appointment is provisional until the Civil Service Exam is given. You must score within the top 3 candidates of Town of Hamburg residents who take the exam. Must reside within Erie County to take the exam.
• This position has a Town of Hamburg residency requirement

DISTINGUISHING FEATURES OF THE CLASS

The work involves performing clerical operations of average difficulty in connection with fiscal, budgetary, accounting and personnel records and may involve public contact and communication. Work is performed under the direct supervision of a higher ranking employee. Does related work as required.

TYPICAL WORK ACTIVITIES

(not exclusive): Maintains registers of account distribution, warrants, vouchers, purchase orders and requisitions; Posts to subsidiary ledgers; Totals registers and subsidiary ledgers; Checks extensions and totals; Maintains simple account files; Checks reimbursement claims for accuracy and completeness and to determine if they are in order; Maintains records of petty cash fund; Reconciles totals against individual accounts; Examines State charge approvals for status of claim; Maintains records and controls of accounts handled; Maintains receiving reports; reconciles bank statements; Assists in compiling fiscal data and preparing reports; May assist in the maintenance of payroll records; Pre-audits vouchers for accuracy and conformity before presentation for payment; Encumbers departmental funds; Receives cash and check payments tendered in person by individuals and by mail; Makes out receipts; Develops and maintains inventory control and distributes supplies; Operates an alpha-numeric keyboard to transcribe data directly to a computer; Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks; Balances amount received against journal entries and receipts; May schedule appointments and works with the public regarding account issues, delinquencies and arrangement of repayment plans; Assists the public, gives information and answers inquiries either personally or by telephone; Follows up on correspondences with the public as well as with the necessary personnel at the department, agency or authority. Manage and maintain personnel data records.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

: Good knowledge of the current methods of maintaining and checking financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic; ability to make arithmetic computations rapidly and accurately; ability to understand and follow detailed oral and written instructions; resourcefulness; dependability; physically capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS

A) Graduation from a regionally accredited or New York State registered two (2) year college or university with an Associate's degree in Accounting; or: B) Completion of a minimum of 60 semester credit hours at a regionally accredited or New York State registered two (2) or four (4) year college or university, which included sixteen (16) semester credit hours in Accounting; or: C) Graduation from high school or possession of a high school equivalency diploma and one (1) year of experience in the maintenance of financial records and accounts; or: D) Five (5) years of business or office experience, one (1) year of which must have involved the maintenance of financial records and accounts; or: E) An equivalent combination of training and experience as defined by the limits of (A) and (D).

NOTE:

Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements Interested candidates should complete the online application and attach a resume.

Questions:

Town of Hamburg-Personnel Department Attn:

Tara Rinaldi (716) 649-6111 ext. 2386 Trinaldi@townofhamburgny.gov

Pay:

From $22.00 per hour

Benefits:

Dental insurance Employee assistance program Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person