About the Position Seeking an organized, detail-oriented Administrative & Accounting Assistant to support our construction operations. This position combines daily office administration, project document control, and basic accounting support. The ideal candidate is comfortable working with computers, accurate with data entry, and able to follow through on multiple assignments and deadlines. You will work closely with our accounting staff and project managers to keep project records, invoices, and office information organized and current. Responsibilities Administrative and Project Support Scan, upload, rename, and organize electronic project documents. Maintain project folders, spreadsheets, and document logs. Assemble, distribute, and track project submittals under the direction of project managers. Update submittal logs and follow up on outstanding items. File and distribute drawings, specifications, RFIs, and project correspondence. Enter and update project information in company software. Assist with email correspondence, printing, scanning, and general office tasks. Accounting Support Enter vendor invoices and assist with accounts payable and accounts receivable records. Match invoices to purchase orders and receiving documentation; flag discrepancies for review. Assist with assigning costs to the correct project or job using established procedures. Organize receipts, vendor statements, and supporting accounting documents. Assist with gathering timesheets and entering approved labor information. Help prepare billing documentation and follow up on missing paperwork. Maintain confidentiality when handling company and financial information. Qualifications Prior administrative, clerical, or accounting support experience; two or more years preferred. Strong computer skills, including Microsoft Outlook, Excel, Word, and Teams. Comfortable organizing digital files, working with PDFs, and learning new software. Accurate data entry and strong attention to detail. Ability to prioritize assignments, meet deadlines, and follow up consistently. Clear written and verbal communication skills. Basic bookkeeping or accounts payable/accounts receivable experience preferred. Construction, fabrication, or manufacturing office experience is a plus. Experience with procore, QuickBooks, or similar accounting and project management software is helpful. To Apply Please submit your résumé and briefly describe your administrative experience, accounting responsibilities, and the software programs you have used.

Job Type:

Full-time Pay:

$25.14 - $30.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): How many years' experience with MRP systems? What MRP systems have you used? Have you worked for a manufacturer or fabricator previously using the MRP System. If yes, please explain the program you used and how you issued detailed and summary reporting

Work Location:

In person