The Accounting Clerk provides support to the Chief Financial Officer and Fiscal Department Staff in fulfilling their responsibilities. This includes organizing documentation, data entry, filing, and other light administrative support activities. The Accounting Clerk performs duties as required to process Accounts Payable, such as monitoring expenses, tracking activity in all programs and communicating any issues, reconciling Accounts Payable documents, journal entries and performs duties in a backup capacity to complete in-house automated payroll, including payroll processing and cash receipts. The position requires becoming familiar with Alta's Electronic Health Record and Alta's accounting software. Salary commensurate on experience.

ESSENTIAL FUNCTIONS

A. Accounts Payable Activities 1. Assists in purchasing including ordering, receiving and payment of invoices. Follows Head Start Fiscal manual. 2. Keeps accurate files of all bids and quotes and contract documents including compliance with Davis Bacon Act where appropriate. 3. Records general ledger coding on purchase orders and check requests and makes sure all purchase requisitions have proper approval. 4. Orders items on approved purchase orders sending original purchase order to vendor as requested. 5. Checks for signatures on packing slips or other proof of receipts received and matches to the corresponding purchase order. 6. Ensures timely payment of all accounts payable. 7. Trouble shoots Accounts Payable invoices and statements as necessary prior to payment or to correct errors after the fact. 8. Contacts vendors to set up vendor files. Requests and completes credit applications as needed. Maintains a vendor file for each program vendor. 9. Maintains the electronic purchase order system and follows up on any discrepancies. 10. Works closely with CFO to review any issues monthly. Communicates any issues and potential overspending areas to Program Directors, CFO, and CEO. 11. Reconcile credit card statements. B. Other Clerk Activities 1. Prepares and enters journal entries as directed 2. Provides backup for staff to reconcile and track revenues that may be received by the program. Immediately process to bank for deposit. Maintains a cash receipts file. 3. Provides backup for staff to properly code and record reimbursements, cash, checks into accounting system through deposit entries. 4. Assist in organizing, copying, and preparation of financial reports as requested by the CFO. 5. Assist with the preparation and publication of departmental and organization financial documents. 6. Assist in the preparation of necessary and requested materials for review by the Alta's contracted Independent Auditor, as well as any Government or Third-Party Payer auditors. 7. Assist the CFO and CEO, as requested, in review of the annual independent Audit Report and response to any findings or recommendations. 8. Assist other service department directors/supervisors with any fiscal related needs. 9. Prepare monthly contract billings. 10. Performs all other duties as assigned. C. Payroll Activities (Backup) 1. In a backup capacity, ensures all employee timesheets are collected and entered into payroll system every two weeks. 2. Ensures each timesheet has the appropriate signatures, personnel information and accurate totals. 3. Completes follow-up on timesheets missing information, inaccurate calculations or missing signatures. 4. Checks addition on timesheets. 5. Ensures that overtime calculations are correct and have approval. 6. Distributes employee leave balance information to all supervisors and/or management staff. 7. Corrects any errors and has employee initial any changes made. Verify leave hours accrued and used. 8. Maintains neat and accurate payroll and fiscal file systems. 9. Distributes payroll stubs every two weeks after double-checking the payroll reports to ensure that correct amounts are paid and that all employees have received a check, as appropriate. Has employees sign for checks and maintains a check distribution log. 10. Reviews mileage reimbursement expense claims submitted by staff and ensures accuracy. 11. Creates from payroll and fiscal accounting systems as needed and/or required.

QUALIFICATIONS

Must be able to lift fifty (50) pounds. Must be able to pass BCI/FBI background check in accordance with ODJFS Licensing regulations. Must be able to pass a medical exam in accordance with ODJFS licensing Regulations. Must be able to provide documentation of being free from communicable tuberculosis in accordance with Head Start Standards.

EDUCATION/EXPERIENCE

Experience in Accounts Payable and/or Payroll required. Associate's or Bachelor's degree in Accounting or related field preferred.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many years of relevant payroll experience do you have? How many years of accounts payable experience do you have?

Work Location:

In person