Overview The Accounts Payable / Accounts Receivable (AP/AR) Clerk is responsible for supporting the company's day-to-day accounting and billing functions, including processing vendor invoices, preparing and submitting customer invoices, tracking approvals, reconciling accounts, and assisting with collections. This position requires experience working with customer and vendor billing portals commonly used within the oil & gas and industrial services industries. The ideal candidate will have hands-on experience with OpenInvoice, Coupa, SAP Ariba, and OpenTicket and understand the documentation and approval requirements associated with field-service billing. The AP/AR Clerk will work closely with operations, field personnel, customers, vendors, and management to ensure invoices are accurate, properly documented, submitted on time, and collected according to agreed payment terms. Responsibilities Accounts Receivable & Customer Billing Prepare and process customer invoices accurately and in a timely manner. Submit invoices and supporting documentation through OpenInvoice, Coupa, SAP Ariba, OpenTicket , and other customer-specific billing portals. Review field tickets, purchase orders, work orders, pricing agreements, and supporting documentation prior to invoicing. Verify that invoices match approved customer pricing, purchase orders, contracts, and field tickets. Ensure all required supporting documentation is attached to invoices before submission. Track invoice status through customer portals and follow up on pending approvals. Identify and resolve rejected, disputed, or short-paid invoices. Correct and resubmit invoices when necessary. Maintain accurate records of outstanding accounts receivable. Monitor customer aging reports and identify past-due balances. Contact customers regarding outstanding invoices and assist with collection efforts. Communicate with customer AP departments to resolve billing and payment issues. Assist management with weekly and monthly AR reporting. Maintain organized electronic records of invoices, tickets, purchase orders, and supporting documentation. Accounts Payable Receive, review, code, and process vendor invoices. Verify vendor invoices against purchase orders, receipts, field documentation, and approvals. Route invoices to appropriate managers or supervisors for approval. Enter invoices accurately into the company's accounting system. Review vendor statements and reconcile outstanding balances. Research and resolve invoice discrepancies with vendors and internal personnel. Monitor payment due dates to help ensure vendors are paid according to established terms. Maintain accurate vendor files and supporting documentation. Assist with processing employee expense reports and company credit card transactions as required. Help identify duplicate invoices, incorrect charges, and other billing discrepancies. Respond professionally to vendor inquiries regarding invoice and payment status. OpenInvoice, Coupa, Ariba & OpenTicket Responsibilities The AP/AR Clerk should be comfortable working independently within multiple customer billing systems and portals.

Responsibilities may include:

Creating and submitting invoices. Uploading signed field tickets and supporting documentation. Matching invoices to purchase orders. Reviewing PO balances and identifying insufficient funding. Monitoring invoice approval status. Researching rejected invoices. Correcting invoice errors and resubmitting invoices. Communicating with customer representatives regarding invoice exceptions. Tracking invoice acceptance and payment status. Maintaining customer-specific billing requirements and procedures. Ensuring invoices are submitted within customer billing deadlines. Submit invoices and supporting documentation through OpenInvoice, Coupa, SAP Ariba, OpenTicket , and other customer-specific billing portals. Review field tickets, purchase orders, work orders, pricing agreements, and supporting documentation prior to invoicing. Verify that invoices match approved customer pricing, purchase orders, contracts, and field tickets. Ensure all required supporting documentation is attached to invoices before submission. Track invoice status through customer portals and follow up on pending approvals. Identify and resolve rejected, disputed, or short-paid invoices. Correct and resubmit invoices when necessary. Maintain accurate records of outstanding accounts receivable. Monitor customer aging reports and identify past-due balances. Contact customers regarding outstanding invoices and assist with collection efforts. Communicate with customer AP departments to resolve billing and payment issues. Assist management with weekly and monthly AR reporting. Maintain organized electronic records of invoices, tickets, purchase orders, and supporting documentation. Requirements Required Previous Accounts Payable, Accounts Receivable, billing, or accounting administrative experience. Experience with OpenInvoice, Coupa, SAP Ariba, and/or OpenTicket . Strong understanding of invoicing, purchase orders, field tickets, and supporting billing documentation. Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications. Strong data-entry and computer skills. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple customers, invoices, and deadlines simultaneously. Ability to identify discrepancies and independently research billing issues. Strong written and verbal communication skills. Ability to communicate professionally with customers, vendors, field personnel, and management. Ability to maintain confidentiality regarding company, customer, employee, and financial information. Preferred 2+ years of AP/AR or billing experience . Previous experience in the oil & gas, industrial services, construction, or energy services industries . Hands-on experience submitting invoices to major oil & gas operators through electronic invoicing portals. Experience working with purchase orders, master service agreements, rate sheets, and field tickets. Experience with QuickBooks, Sage, NetSuite, or similar accounting/ERP software. Intermediate or advanced Microsoft Excel skills. Experience with customer collections and accounts receivable aging. Experience with OpenInvoice, Coupa, SAP Ariba, and/or OpenTicket . Strong understanding of invoicing, purchase orders, field tickets, and supporting billing documentation. Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications. Strong data-entry and computer skills. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple customers, invoices, and deadlines simultaneously. Ability to identify discrepancies and independently research billing issues. Strong written and verbal communication skills. Ability to communicate professionally with customers, vendors, field personnel, and management. Ability to maintain confidentiality regarding company, customer, employee, and financial information.

Pay:

$22.00 - $24.00 per hour

Work Location:

In person