Accounting Manager General Position Description The Accounting Manager is responsible for all accounting functions and financial reporting activities. Working under the direction of the President/CFO, the Accounting Manager directs and coordinates daily accounting operations to ensure revenues, expenditures, assets, and liabilities are recorded accurately and promptly. This position must manage multiple accounting activities and meet strict deadlines, including general ledger maintenance, financial reporting, job-cost accounting, and work-in-progress reporting. The Accounting Manager will maintain all job-related financial information in Timberline and oversee timekeeping and payroll services performed by an outsourced provider. Essential Duties and ResponsibilitiesAccounting and Financial Reporting Assist the CEO and COO with daily operations and financial reporting. Use MyAssistant to streamline reporting processes across various modules. Work with the Sage consultant, as necessary, to create or review reports supporting new processes. Prepare monthly financial reports. Review general ledger accounts for accuracy. Prepare general ledger entries as necessary. Maintain and update the depreciation schedule. Update the work-in-progress (WIP) schedule monthly. Work with the company's CPA and assist with the annual financial review and other requests. Accounts Receivable and Collections Monitor the accounts receivable aging report and contact customers regarding outstanding balances. Maintain and report receivables in Sage. Process bank deposits through the bank's website using the office check scanner. Perform monthly bank statement reconciliations. Set up new customers in Timberline. Accounts Payable and Expense Management Review and manage office expenses, including electricity, gas, telephone, copier, and data-service bills. Review and enter invoices from vendors and subcontractors. Prepare checks and process authorized credit card payments. Arrange credit card payments for office and shop expenses. Set up new vendors in Timberline. Manage subcontractor payments, lien releases, and other compliance documentation. Credit Card Administration Manage company credit card accounts. Organize credit card receipts and statements. Match receipts with statements during the monthly credit card review. Ensure all credit card transactions and receipts are properly entered into Sage. Payroll and Employee Plans Review and approve employee timecards before payroll is prepared by the outsourced payroll provider. Review weekly, quarterly, and annual payroll reports prepared by the outsourced provider. Review the company's 401(k) and contractors' plans in coordination with the outsourced provider. Complete the annual census for the company's 401(k) partner. Review certified payroll reports prepared by the outsourced provider. Submit certified payroll reports not filed by the provider, including reports required by DLLR and LCPtracker. Timberline and Systems Administration Manage Timberline and resolve system-related issues. Set up new users and administer appropriate system access and security restrictions. Maintain accurate customer, vendor, job, and financial information within Timberline. Project Accounting and Billing Assist with project accounting, reconciliation, and closeout. Work with Project Managers to prepare monthly billings using Excel, Timberline Billing, Textura, Oracle, or other systems required by general contractors. Fleet and Insurance Administration Assist the Fleet Manager with vehicle registration renewals. Assist the CFO with collecting and maintaining vehicle-related documentation in the corporate file system. Assist with annual business insurance renewals. Facilitate workers' compensation and general liability audits. Prepare renewal workbooks and supporting information for the company's insurance broker. Prepare documents for review and signature by an owner. Required Knowledge, Skills, and Abilities Proficiency in Microsoft Word, Excel, Access, and Outlook. Knowledge of certified payroll, payroll taxes, and 401(k) administration. Experience with Sage Timberline or a comparable automated financial management system. Strong understanding of general ledger accounting, accounts payable, accounts receivable, payroll, and financial reporting. High degree of accuracy, attention to detail, and sound judgment. Strong organizational and time-management skills with the ability to meet deadlines. Ability to maintain a high degree of confidentiality and discretion. Ability to read, write, and comprehend English. Excellent verbal and written communication skills in individual and small-group settings. Ability to calculate discounts, interest, commissions, wages, proportions, and percentages. Ability to interpret written, verbal, diagram-based, and scheduling instructions. Education, Experience, and Certifications Bachelor's degree with an emphasis in accounting, finance, or a related field. At least two years of related accounting experience or an equivalent combination of education and experience. Experience working with an automated financial management or accounting system. Construction accounting experience is preferred. Experience with Sage Timberline is preferred. Physical and Mental Requirements and Work Environment Ability to walk, stand, and sit for extended periods. Ability to occasionally bend, stretch, twist, stoop, kneel, crouch, and reach with the arms or legs. Ability to occasionally lift or move up to 25 pounds. Ability to listen to and understand information presented verbally. Ability to communicate information and ideas clearly, both verbally and in writing. Ability to distinguish colors, including variations in shade and brightness. Visual abilities must include close, distance, color, peripheral, and depth perception, as well as the ability to adjust focus.

Pay:

$80,000.00 - $110,000.00 per year

Benefits:

401(k) Health insurance Paid time off Vision insurance

Work Location:

In person