Accounting & Finance Manager Mosaic Management Group

LLC - 3.0

Brookfield, WI Job Details Full-time $80,000 - $95,000 a year 2 days ago Benefits Disability insurance Health insurance Dental insurance Paid time off Vision insurance Professional development assistance Qualifications Financial close processing Preparation of internal financial performance reports Teamwork Confidential information handling Financial data reconciliation Accounts receivable management Spreadsheets Balance sheet Yardi Attention to detail Financial regulatory audit coordination Organizational skills Closing the books Productivity software Associate's degree Accounting error correction Payroll record maintenance Audit support Full Job Description About the Position We are a small, established senior living property management and ownership company based in Brookfield, Wisconsin. Our corporate office supports multiple senior living communities and works closely with onsite property leadership, ownership, outside CPA firms, banks, payroll and benefit providers, MCOs, vendors, residents, and families. We are seeking an experienced Accounting & Finance Manager to oversee the day-to-day accounting and financial operations of the company and its managed properties. This is a hands-on accounting position within a small corporate office. The successful candidate will be responsible for financial reporting, general ledger accounting, cash management, accounts payable and receivable, resident billing, budgeting, audit support, and oversight of payroll and employee benefits. The Accounting & Finance Manager will supervise a Payroll/HR Specialist - Bookkeeping who provides support with payroll, accounts payable, recruiting administration, benefits, and routine accounting functions. The position also works closely with onsite Executive Directors and other property leadership regarding financial, billing, payroll, and related operational matters. This individual is an important member of the corporate team and serves as the company's senior day-to-day accounting resource while working in collaboration with ownership and senior management. Key Responsibilities Accounting and Financial Reporting Prepare monthly financial statements, including income statements, balance sheets, cash-flow information, rent rolls, and other management reports. Maintain the general ledger. Prepare journal entries, payroll accruals, and other monthly accruals. Complete month-end closing procedures. Reconcile bank and balance-sheet accounts. Investigate and correct accounting discrepancies. Prepare financial information and analysis requested by ownership and management. Banking and Cash Management Monitor bank activity and cash balances. Complete monthly bank reconciliations. Work with Associated Bank and the company's Positive Pay system. Review daily Positive Pay activity. Prepare and oversee deposits and cash receipts. Process approved owner distributions and recurring ACH transactions. Assist management with cash-flow analysis. Accounts Payable and Receivable Oversee accounts payable and timely vendor payments. Ensure invoices are properly coded and entered into Yardi. Prepare or oversee check processing. Maintain vendor records and assist with annual W-9 and 1099 requirements. Monitor accounts receivable and follow up on delinquent or missing payments. Assist residents and families with billing and payment questions. Establish and maintain private-pay ACH arrangements. Resident and MCO Accounting Maintain resident accounting information within Yardi. Enter new residents and close out former residents. Complete or oversee monthly MCO billing and reimbursement processes. Monitor expected payments and follow up on missing, denied, delayed, or incorrect reimbursements. Work with onsite directors regarding billing, payment, and collection issues. Budgeting, Audits and Financial Analysis Assist with annual property budgets and enter approved budgets into Yardi. Prepare budget-to-actual and other financial analysis. Assist ownership with acquisition and project analysis. Coordinate annual financial audits with the company's outside CPA firm. Coordinate audits for the company's HUD properties. Prepare audit schedules, reconciliations, and supporting documentation. Assist with regulatory, year-end, and workers' compensation reporting. Payroll and Benefits Oversight Supervise the Payroll/HR Specialist - Bookkeeping. Review biweekly payroll. Prepare payroll journal entries and accruals. Assist with resolution of payroll discrepancies. Oversee year-end payroll and W-2 processing. Oversee garnishments and payroll-related withholding requirements. Oversee employee benefits administration and annual enrollment. Yardi and Technology Maintain working knowledge of Yardi. Generate accounting, financial, resident, and operational reports. Research and resolve accounting discrepancies. Learn and use the company's banking, payroll, benefit, and MCO systems. Yardi experience is preferred but not required. Qualifications Minimum of five years of progressively responsible accounting, bookkeeping, or financial operations experience . Bachelor's degree in accounting, finance, business, or related field preferred. An associate degree combined with substantial relevant accounting experience may be considered.

Demonstrated experience with:

General ledger accounting Month-end close Journal entries Bank and balance-sheet reconciliations Financial-statement preparation Accounts payable Accounts receivable Payroll accounting Audit support Supervisory experience preferred. Advanced working knowledge of Microsoft Office, particularly Excel. Excellent organizational skills and attention to detail. Strong analytical and problem-solving abilities. Ability to manage multiple priorities and deadlines. Strong professional communication and customer-service skills. Ability to work independently and use sound judgment. High degree of confidentiality, professionalism, and discretion. Preferred, But Not Required Yardi experience Property management accounting experience Senior living business office manager experience MCO or healthcare reimbursement experience HUD accounting or reporting experience Candidates with strong accounting experience in other industries are encouraged to apply. The Right Fit We are looking for an experienced accounting professional who enjoys working in a small, hands-on business environment . The ideal candidate will be comfortable moving between higher-level accounting responsibilities and the practical financial details necessary to keep the business operating. This individual should be organized, dependable, professional, detail-oriented, and comfortable communicating with ownership, property leadership, employees, residents and families, vendors, auditors, banks, and other business partners.

Pay:

$80,000.00 - $95,000.00 per year

Benefits:

Dental insurance Disability insurance Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person