A Financial Operations Specialist specializes in foreseeing or carrying out financial transactions or other routine operations that are influenced by compliance needs. Requires some knowledge of accounting, billing, customer service and contracts. Helps businesses and their customers resolve financial billing and reconciliation issues.
Nonexempt Designated in Connect 700 Program for Applicants with
Disabilities:
Yes The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework. Flexible work hours may be permitted with supervisor approval. The incumbent will provide leadership, direction and coordination for the budgetary and financial aspects of grants and contracts processes across multiple program lines or all aspects of Opioid Response Services operation during all phases of the grants and contracts process in accordance with state and federal laws, regulations and mandates including Federal Office of Management and Budget (OMB) Uniform Guidance, Office of Grant Management (OGM) policies; Department of Human Services Contracts, Legal and Compliance Division policies and procedures; and Behavioral Health Division standard operating policies and procedures. The incumbent will be responsible for developing financial reporting systems within the Opioid Epidemic Response Advisory Council (OERAC) Team; completing financial reconciliations, monitoring compliance of grantees; monitoring funding streams for contracts, and directing the activities of grant managers in relation to finances and budgets. The incumbent will additionally oversee implementation of legislative initiatives related to opioid services through the Request for Proposal (RFP) and pre-award processes. Performs related work as required. Some responsibilities include, but not limited to: Lead, direct and coordinate the budgetand fiscal processes in program/project/service areaassigned. Lead, direct, and coordinate all assigned grant and contract processes in relation to Legislative Initiatives during pre-award and award phases either directly or in collaboration with other staff members providing grant management for OERAC. Lead, direct, and coordinate all assigned grant and contract processes in relation to Legislative Initiatives during pre-award and award phases either directly or in collaboration with other staff members providing grant management for OERAC. Qualifications Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Two (2) years of advisory experience in financial management, federal or state grant financial operations or related work (such as developing biennial and operating budgets, creating spending plans, or managing the fiscal development, tracking, and renewal of state or federal grants).
Experience Must Clearly Demonstrate:
Strong understanding of core grants and contracts management standards and practices that include drafting and monitoring. Knowledge of budget planning and business processes required for all procurement process phases. Knowledge of roles and relationships of county, tribal, state, and federal governments. Creating, analyzing, and presenting detailed financial reports, to internal and external stakeholders. Providing training and technical assistance to grantees, program staff, and other partners. A bachelor's degree in accounting, finance or a related field may substitute for 12 months of experience. Preferred Qualifications Experience with Statewide Integrated Financial Tool (SWIFT) the State's accounting and procurement system. Assisting with documentation and audit findings to ensure issues are accurately resolved. Knowledge of behavioral health programs or non-profit organizations focused on substance use disorder services (harm reduction, prevention, treatment, etc.). A strong understanding of programmatic and financial operations of a community-based organization. Experience with the State's Enterprise Grant Management System. Experience with grant management software and systems, including but not limited to: Foundant, Salesforce, SmartSimple, Fluxx, etc. Practical experience with mental health or substance use disorder prevention, harm reduction, treatment, or recovery program. Program management. Strong human relations and communication skills; communicate clearly and professionally both verbally and in writing; respond openly to requests and concerns. Variety of experiences working effectively with others from different backgrounds and cultures. Additional Requirements The MinnesotaDepartment of Human Services (DHS) will conduct criminal background checks on all finalists for this position. Finalists must pass the DHS background check. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s). Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Alicia Baker at alicia.baker@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID# 95901, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Dennis Stevenson at dennis.b.stevenson@state.mn.us. If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services' ADA Coordinator at 651-431-4945 or
DEPARTMENT OF HUMAN SERVICES
_ADA@state.mn.us for assistance. About Human Services Dept
WE MAKE A DIFFERENCE!
The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the
EAP:
mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services:
Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
