Finance Procurement Specialist - Administration and Finance (REVISED)

• POSITION DETAILS

• REVISED- The CUNY School of Medicine (CUNY SoM), located in Harlem, is the only medical school within the City University of New York system and the only public medical school in Manhattan.

Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to CUNY SoM in 2016. The School offers an accelerated BS/MD program and a Physician Assistant Master's program, with a mission centered on access, opportunity, and community transformation. The medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body. Under the direction of the Purchasing & Finance Operations Manager, the Finance Procurement Specialist executes purchases across multiple funding sources in accordance with State of New York and CUNY procurement rules, policies, and methods. In addition to the CUNY Title Overview, responsibilities include: + Collaborate with CUNY SoM staff to ensure goods and services are acquired in compliance with applicable guidelines and regulations; review, recommend, and implement process improvements. + Provide guidance on current products and services available under established contracts; deliver training and technical assistance on procurement regulations and procedures. + Work collaboratively with internal and external stakeholders including academic and administrative departments, the Finance team, University General Counsel, and Central Office of Procurement. + Draft, revise, and issue solicitation documents and procurement record memoranda for procurement methods including RFQs, RFPs, IFBs, sole/single source procurements, and other methods permitted under State and CUNY guidelines. + Support full-cycle procurement activities including advertising tax-levy contracting actions, conducting site visits, issuing addenda, publicly opening bids, facilitating evaluation committees, providing debriefings, determining vendor responsibility, preparing Board of Trustees submissions, creating contracts in procurement systems, and submitting documents to oversight authorities. + Dispatch purchase orders against New York State OGS agreements and

NYC DCAS

requirements contracts. + Promote and encourage utilization of MWBE, SDVOB, and SBE vendors in accordance with University and State regulations; ensure proactive MWBE outreach and documentation for all applicable solicitations. + Resolve issues related to unacceptable, late, or damaged goods or services. + Collaborate with Finance staff to ensure requisitions subject to GASB requirements follow appropriate procurement and payment processes; ensure accuracy in CUNYFirst and CUNYBuy. + Monitor and review the approved requisitions timeline matrix to ensure compliance with State and University procurement requirements and to support timely, effective processing. + Review and approve purchase orders (POs) in the absence of the Procurement Manager, ensuring compliance with State, CUNY, and College procurement requirements. + Demonstrate working knowledge of current CUNY requirements for software acquisitions, library subscriptions, and GASB-related procurement workflows. + Demonstrate knowledge of New York State's AI procurement policy, including risk-assessment, data-security, and compliance requirements for AI-enabled software and services. + Apply updated New York State contract thresholds and ensure procurement methods align with current dollar limits for discretionary, formal, and competitive procurements. + Demonstrate the ability to work independently, manage competing priorities, and escalate issues appropriately. + Perform other duties as assigned by the Finance Budget Director or designee.

• QUALIFICATIONS

• Bachelor's degree and four years' related experience required.

•

PREFERRED

Qualifications:

• + Bachelor's degree in Business, Economics, Accounting, Finance, or related field.

+ Experience conducting procurement in a higher education or public-sector environment. + Demonstrated in-depth knowledge of State procurement processes, State Finance Law, and city, state, and federal procurement mechanisms. + Knowledge of ERP systems, preferably CUNYfirst, the NYS State Financial System, and related purchasing systems such as CUNY Buy. + Proficiency with Microsoft Office applications, especially Outlook, Word, Access, and Excel. + Strong organizational, interpersonal, and communication skills. + Detail-oriented with strong quantitative, financial, and critical-thinking skills. + Knowledge of CUNY-specific procurement requirements for software, digital resources, and library subscription acquisitions. + Knowledge of New York State's AI procurement policy and compliance requirements for AI-related purchases. + Knowledge of updated New York State contract thresholds and their application across procurement methods. + Ability to work independently and ensure consistent MWBE outreach and documentation.

• CUNY TITLE OVERVIEW

• Coordinates matters related to procurement under management direction.

+ Maintains accounts, budgets, contracts, agreements, and documentation related to procurement. + Analyzes procurement practices and procedures, develops process documentation, and identifies improvements. + Maintains College and University systems that manage and track procurement activities. + Assumes responsibility for selected procurement projects. + Performs related duties as assigned.

• CUNY TITLE

• Higher Education Assistant
• FLSA
• Non-exempt

• COMPENSATION AND BENEFITS

•

Salary Range:

$85,556 - $98,231 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

• HOW TO APPLY

• Visit www.

cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the

Job ID:

32023 or

Title:

Finance Procurement Specialist. Select "" and provide the requested information.

• Note:

  If you have already applied to this vacancy, you do not need to reapply.
• Applicants must provide a resume and cover letter.

• CLOSING DATE

• Open until September 26, 2026.

• JOB SEARCH CATEGORY

• CUNY Job Posting:

  Managerial/Professional

• EQUAL EMPLOYMENT OPPORTUNITY

• CUNY encourages people with disabilities, minorities, veterans and women to apply.

At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32023

Location:

CUNY School of Medicine Job Type:

Full-Time