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RH
Robert Half
Payroll Administrator
Career Insights for Payroll Administrator
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Scorecard
Based on Pennsylvania data
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What they do
A Payroll Administrator is responsible for administrative tasks relating to payroll, which may include keeping totals for hours worked by employees, rates of pay and managing payments to employees.
$54,838 / year median in Pennsylvania
-26% projected decline
Job Description
We are looking for a Payroll Administrator to support accurate and timely payroll operations in Pittsburgh, Pennsylvania. This role is well suited for someone who can manage sensitive employee data, respond to pay-related inquiries, and keep payroll records current across multiple pay cycles. The ideal candidate brings strong organizational skills, sound judgment, and a service-focused approach to resolving payroll issues in a fast-paced environment.
Responsibilities:
- Process payroll from start to finish for weekly, biweekly, and monthly pay schedules while helping ensure accuracy and timeliness.
- Review and maintain employee payroll records, including onboarding changes, departures, compensation updates, job status changes, and timekeeping information.
- Update federal, state, and local tax withholding details and help keep payroll data aligned with current employee elections.
- Investigate pay issues by gathering relevant details, identifying discrepancies, and supporting timely corrections.
- Answer employee questions related to earnings, deductions, and payroll timing with clear and accurate information.
- Prepare payroll-related documents and fulfill requests for compensation records and supporting information.
- Handle employment verification requests and complete required unemployment claim documentation.
- Review employment eligibility forms for new team members and support required I-9 reporting activities.
- Assist with additional payroll and administrative tasks as needed to support team deadlines and business needs.
- At least 1 year of experience handling high-volume payroll processing using payroll software for entry, review, and inquiry activities.
- Working knowledge of payroll practices, including experience with multi-state and local tax considerations, is strongly preferred.
- Demonstrated accuracy and close attention to detail when working with confidential payroll and employee information.
- Strong verbal and written communication skills with the ability to provide dependable internal customer support.
- Ability to manage multiple priorities, stay organized, and meet deadlines in a busy work environment.
- Proficiency with Microsoft Office applications, particularly for payroll-related documentation and reporting.
- Flexibility to work additional hours when needed to meet payroll deadlines.
- Bachelor's degree preferred; experience with Vista Payroll is a plus.