Payroll Administrator

Payroll Administrator University Mechanical Contractors Inc.•

Lynnwood, WA Posted:

4/25/2026•

Expires:

7/24/2026

Job ID:

293373280 Job Description Payroll Administrator 04/17/2026 Lynnwood, WA $33.65•$40.87 Application Instructions With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities. We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services. Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including: Medical, dental, and vision insurance 401(k) plan with company match Health Savings and Flexible Spending Accounts Company-paid life and disability insurance (STD/LTD) Paid Time Off (PTO) beginning at 120 hours annually for full-time employees Seven paid holidays plus one floating holiday Employee Assistance Program Professional development support and tuition reimbursement Employee referral program Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Position Description Starting Hourly Wage:

$33.65•$40.87/hour; depending on experience

Location:

Lynnwood, WA Work Arrangement:

Hybrid Classification:

Non-Exempt Must be eligible to work in the U.S.•Sponsorship not available

Position Overview:

The Payroll Administrator is responsible for managing payroll processing for all employees. This role ensures payroll is completed accurately, on schedule, and in alignment with applicable federal, state, local, corporate, and union requirements.

Key Responsibilities:

Process weekly payroll for administrative and union-represented employees, including salaries, commissions, benefits, garnishments, taxes, and other deductions. Ensure payroll for field employees aligns with applicable union agreements. Maintain and update payroll records to reflect new hires, terminations, and pay adjustments. Accurately process garnishments and deductions and ensure timely payments in accordance with legal requirements. Maintain up-to-date knowledge of wage, hour, and payroll regulations to ensure compliance. Respond promptly and respectfully to employee payroll inquiries and resolve concerns efficiently. Verify and enter 401(k) contributions and other payroll-related updates. Review weekly new hire entries for accuracy and completeness. Audit payroll reports and address discrepancies proactively. Prepare and submit weekly payroll files to ADP for processing. Review and submit weekly tax reports to ADP. Assist employees with ADP access and troubleshooting. Monitor the payroll inbox daily for updates or required changes. Provide weekly payroll reports to the Payroll Supervisor. Complete Affidavits of Wages Paid as needed. Review and distribute certified payroll reports as required. Support monthly trust reporting, reconciliation, and payments in accordance with union contracts. Issue field layoff checks and bonus payments when necessary. Assist with quarterly payroll tax reconciliation and filing. Help prepare and distribute W-2 and 1095-C forms annually. Respond to employment verification requests and prepare necessary documentation. Support payroll-related audits by providing required information. Demonstrate reliability and contribute to a stable, dependable team environment.

Secondary Responsibilities:

Review quarterly tax filings (Forms 940, 941, Workers' Compensation, SUTA) prior to approval. Prepare and upload annual W-2 files to ADP and coordinate timely employee distribution. Update union wage rates in Viewpoint and supporting Excel tools. Accurately process pay rate and benefit adjustments. Maintain and track effective dates for union agreements and wage adjustments. Oversee and update the "special rate" tracking spreadsheet. Confirm prevailing wage compliance as needed. Support both internal and external payroll audits. Process wage upgrades for union apprentices as applicable. Issue ADP Wisely pay cards when required.

Position Requirements Required Skills and Abilities:

Job Summary Veteran Preference Company Details Company University Mechanical Contractors Inc. Industry Plumbing, Heating, and Air-Conditioning Contractors Job Information Location Lynnwood, WA Website https://www.umci.com/ Job Type Full Time Employee Experience 2+ to 5 Years Job Position 1 Position(s) Open Duration Over 150 Days Additional Information Federal Contractor Yes Affirmative Action Plan No