Payroll Tax Specialist

We are looking for a dedicated Payroll Tax Specialist to join our team in Menlo Park, California. In this role, you will oversee payroll tax management, compliance, and reporting for a non-profit organization. This is a long-term contract position offering the opportunity to work in a dynamic environment while ensuring accuracy and regulatory adherence in payroll operations.

Responsibilities:

• Reconcile quarterly and annual payroll tax returns and filings to ensure accurate reporting.
• Audit and maintain compliance with remote work state regulations, including reciprocity requirements.
• Review and manage unemployment insurance across multiple states, assessing organizational status and handling reimbursable accounts.
• Respond to tax agency notifications and inquiries that require specialized attention.
• Prepare and reconcile 990 forms, aligning them with W-2 data for accurate tax reporting.
• Oversee W-2 and W-2C reporting processes, ensuring timely and accurate submissions.
• Monitor payroll cycles against compliance reports to identify and resolve discrepancies.
• Stay informed on payroll tax laws to maintain regulatory compliance.
• Generate quarterly reports for third-party entities and specific state requirements such as New York and Hawaii.
• Create and submit required business tax headcount and compensation reports, along with other specialized payroll data reporting.