Overview We are seeking a dynamic and strategic Director of Finance and Administration to lead our financial operations and administrative functions with energy and precision. This pivotal role drives fiscal management, ensures compliance with industry standards, and supports the organization's growth through innovative financial strategies. The ideal candidate will possess a robust background in financial management, accounting systems, and regulatory reporting, combined with a passion for strategic planning and team leadership. Join us to shape the financial future of our organization while fostering a culture of excellence, transparency, and continuous improvement.

Organization Description:

The Education Foundation of Alachua County is a 501(c)3 organization located in Gainesville, Florida. Our mission is to invest in the future of Alachua County Public School Students. The Education Foundation works closely with the Alachua County Public School district to develop and fund programming, which meets the needs of students and teachers in Alachua County. Currently, The Education Foundation has four main funding initiatives:

• Senior Scholarships
• A college scholarship program open to all high school seniors in Alachua County
• Catalyst for Change
• A competitive grant program for teachers and schools awarding $120,000 annually for innovative projects.
• Take Stock in Children
• A scholarship and mentoring program working with low-income youth, we currently have 250 students in this program.
• Funds Held for Others
• A separate bank account we hold for the Alachua County Schools Volunteer program.

Funds are separate but receipts may come through our organization.

Job Summary:

The Director of Finance and Administration serves as the organization's senior financial and administrative leader and is responsible for all accounting, bookkeeping, financial records, payroll administration, budgeting, financial reporting, audit coordination, compliance, state legislative reporting, accounts receivable and payable management. This position oversees the accurate recording of all financial transactions for the organization's programs using QuickBooks and ensures sound fiscal stewardship, strong internal controls and compliance with nonprofit accounting standards. The ideal candidate brings nonprofit finance expertise, a proactive mindset, and the ability to work both independently and collaboratively with the Executive Director, Board of Directors, and Finance Committee Key responsibilities: Accounts Receivable & Revenue Entry Streamline and maintain organizational databases and systems Enter all donations, receivables, grants, and event income into QuickBooks Process and record income from CRM, PayPal, checks, and EFTs Work collaboratively with the financial management team on grants that require tracking and reporting Create invoices as needed Accounts Payable & Expense Management Enter all expenses into QuickBooks, cut checks, process payments, and manage accounts payable Process and record credit and debit card transactions and perform monthly credit card reconciliation Payroll & Tax Compliance Process payroll and enter payroll data and salary allocations into QuickBook Coordinate onboarding, offboarding, and benefits administration through the PEO platform (TriNet) Supporting personnel documentation, policy implementation, and HR compliance Enter required journal entry changes related to payroll Prepare and submit quarterly affidavits Ensure timely and accurate tax payments, W-2 and 1099 preparation, and required federal and state filings Work with auditors to ensure successful completion of annual 990 and posting it to Candid Bank & Investment Reconciliation Reconcile all bank accounts monthly Perform month-end tasks and close the books Reconcile all balance sheet accounts at month-end Financial Reporting and Analysis Prepare month-end financial reports for the Finance Committee and Board of Directors, including Balance Sheet, Profit & Loss, Budget vs. Actuals, and Financial Summary Present financial reports at monthly Finance Committee and Board meetings as requested Financial Management of Grant reimbursements, Endowment account, and the Take Stock in Children Program Work with Executive Director and Board Treasurer on preparing finance committee monthly meeting items including agenda cost analysis, cash flows and financial investments updates Lead annual budget development in partnership with the Executive Director, Board Treasurer, and Finance Committee Audit & Compliance Serve as the primary point of contact for the annual audit process, including preparation of all audit materials and responding to auditor requests Ensure compliance with nonprofit accounting standards, grant funder requirements, and applicable Florida regulations Maintain accurate records for multi-fund and multi-grant accounting in accordance with funder requirements Event Financial Support Record all event-related income including donations, ticket sales, and auction proceeds into QuickBooks Collaborate with the Director of Development and Director of Operations on the financial reconciliation of fundraising events Qualifications & Skills Required Minimum 5 years of bookkeeping or accounting experience, with at least 3 years using QuickBooks (Online preferred) Proficiency in Microsoft Office Suite, including Excel with formulas and data analysis High degree of accuracy and attention to detail, with the ability to identify and resolve anomalies Strong written and verbal communication skills; ability to present financial information clearly to non-financial audiences Organized, self-motivated, and capable of managing multiple priorities and deadlines independently Preferred Strong working knowledge of nonprofit accounting principles, including fund accounting, grant tracking, and deferred revenue Experience with payroll, benefits administration, and HR coordination through a PEO preferred Minimum 1 year of nonprofit bookkeeping or accounting experience Experience with multi-fund accounting and reporting for multiple grant funders Working knowledge of investment accounts and portfolio reporting Familiarity with Florida nonprofit compliance requirements Experience supporting or leading an annual audit process Prior experience in a small nonprofit environment where adaptability and initiative are essential Education Bachelor's degree in accounting, Finance, Business Administration, or a related field preferred. Comparable professional experience will be considered in lieu of a degree. Employment Eligibility All offers of employment are contingent on passing a thorough background check required by government agencies at the federal, state, and local levels. As an equal opportunity employer, The Education Foundation of Alachua County and Take Stock in Children hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law. Anyone who is interested should send their resume and cover letter outlining their relevant experience and interest in the role to Executive Director Tatila Brock-Paul at brocktt@gm.sbac.edu Requirements Extensive experience in finance leadership roles with a proven track record in financial management, including finance directorship or senior managerial positions. Strong expertise in accounting systems, Excel data analysis, financial software applications, and technical accounting principles such as accrual accounting. In-depth knowledge of industry-specific regulations including

GAAP, IFRS, ASC 606

standards for revenue recognition, and governmental accounting practices. Demonstrated ability in risk analysis, cost control, budgeting, forecasting, and financial modeling development. Excellent leadership skills with experience managing diverse finance teams while promoting strategic management practices. Proficiency in data analytics tools for financial analysis experience that enhances decision-making processes. Exceptional communication skills for clear financial report writing and interpretation tailored to both technical teams and executive stakeholders. Bachelor's degree in Finance, Accounting or related field; advanced certifications such as CPA or CFA are highly desirable. Join us as we empower our organization through strategic fiscal oversight and innovative administrative solutions—making a meaningful impact every day!

Pay:

$65,000.00

• $70,000.

00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid parental leave Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person