Citizens Care & Rehabilitation Center is hiring a Full-Time Nursing Administrative Assistant who will assist with administrative duties in the nursing office including payroll administration (Smartlinx Payroll experience, a plus!). Citizens Care is a long-term care and sub-acute rehabilitation facility in Havre de Grace (Harford County). Rated #1 for Quality Care in Maryland and #8 in the State of Maryland, Citizens is an employer of choice! Our Full-Time Payroll Coordinator will work Monday through Friday, 40 hours/week, 8:30 AM to 5:00 PM. We seek a dependable, organized and customer service-oriented staff member. Must be able to multi-task and prioritize daily duties. Requires Confidentiality due to handling of employee-related information. Overview This position is responsible for coordinating the payroll process for the Nursing Department. Assists Nursing Office Support Staff in other administrative duties Responsibilities

• Performs and/or reviews time and attendance functions for the Nursing Department
• Troubleshoots problems with time and attendance software
• Performs audits and reviews reports to identify discrepancies and makes necessary changes
• Manages documentation in support of benefit time
• Reviews payroll documentation for accuracy
• Assists Director of Nursing in identifying attendance trends and/or employees in need of discipline
• Understands facility pay practices and ensures appropriate utilization
• Communicates with Human Resources to ensure the integrity of the employee and/or payroll data related to new hires, terminations, transfers and status changes
• Responsible for supporting Nursing Scheduling Coordinator
• Reviews daily staffing sheets to ensure adequate coverage
• Manages daily staff issues as they arise in conjunction with the Nursing Scheduling Coordinator
• Serves as liaison with nursing staff with respect to work schedules and payroll
• Responsible for filing, organizing and processing medical records through the Nursing Office
• Coordinates with Unit Secretaries to oversee consultant physician rounds and documentation
• Manages and documents attending physician visits
• Performs various administrative duties as needed
• Adheres to infection control practices
• Attends In-Service training to maintain and improve competencies
• Other duties as assigned Experience High School Diploma and at least one year experience processing healthcare payroll or equivalent combination of education and experience

Knowledge/Skills/Abilities:

• Promotes positive image of our facility to residents, guests, families and the community
• Protects the privacy of residents, guests and employees
• Requires excellent verbal and written communications skills, and a professional demeanor
• Projects good judgment and performs all duties satisfactorily while prioritizing projects as assigned
• Exhibits excellent customer service (people) skills and attention to detail
• Requires the ability to multi-task, listen and document information
• Maintains composure, confidentiality and resilience in dealing with all staff
• Possesses good working knowledge of computer systems

Physical and Environmental Requirements:

Must be able to stand, sit, stoop, push, pull, balance, reach, grasp, kneel, climb and lift up to 10 pounds.

• Covid-19 vaccination and Annual Flu Vaccination are Mandatory and conditions for employment
• If hired, a background screen and drug screen will be conducted.

Pay:

$16.19 - $17.97 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Covid-19 initial vaccination and Annual Influenza vaccination are mandatory for hire and conditions for employment. Are you vaccinated and/or willing to receive the mandatory vaccinations?

Work Location:

In person