The Law Office of Ruby Steinbrecher is seeking a professional, sales minded , detail-oriented, and client-focused Outreach and Intake Coordinator to join our team. This role is central to bringing in new clients, supporting outreach & marketing efforts, and ensuring a seamless experience from first contact through engagement.

Key Responsibilities:

Lead & Referral Management:

Track new leads, conduct timely follow-ups, and nurture relationships with referral partners.

Scheduling & Calendar Management:

Coordinate attorney and client appointments, including initial consultations, workshops, and follow-ups.

Inbox Management:

Oversee the info@ inbox as "owner," ensuring inquiries are responded to promptly and professionally.

Client Intake & Engagement:

Manage and conduct initial consultations with prospective clients, handle all prospective client inquiries and follow-up, manage follow up process.

Outreach & Networking:

Assist with networking activities, manage networking appointments for attorneys, community engagement, and outreach efforts to support firm growth.

Event & Workshop Support:

Coordinate logistics for workshops and events, including confirm workshop attendance, materials, setup, and day-of management.

Marketing Support:

Assist with marketing tasks such as campaign support, follow-ups, and promotional coordination.

Qualifications:

Strong organizational and multitasking abilities Excellent written and verbal communication skills Proactive, detail-oriented, and reliable Ability to manage deadlines and shifting priorities Tech-savvy with comfort using CRM systems and office software Warm, professional, and client-centered demeanor

Why Join Us:

At the Law Office of Ruby Steinbrecher, we are dedicated to helping families protect their legacies and achieve peace of mind through compassionate, personalized estate planning. As our Outreach and Intake Coordinator, you'll be the welcoming face and voice for our clients, play a key role in building lasting relationships, and contribute to our mission of making a difference in the lives of families in our community. What We Offer / Perks Increases in compensation and potential flextime based on mastery of skills, increased responsibility, and tenure. Bonuses paid based on KPIs and Profits Goals Healthcare stipend after 3 month introductory period Paid Holidays after introductory period 1 week paid vacation accrual will begin after 3 month introductory period and will increase to 2 weeks after completion of year 1 Great culture, value on education, personal and professional development

Pay:

$28.00 - $32.00 per hour Expected hours: 32.0 - 40.0 per week

Experience:

CRM:

1 year (Preferred)

Sales:

1 year (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person