Meeting & Events Coordinator (Phoenix, AZ)

CBRE - 3.6

Phoenix, AZ Job Details Full-time 9 hours ago Qualifications Customer communication Microsoft Excel Microsoft Outlook High school diploma or GED Full Job Description About the

Role:

As a CBRE Meeting & Events Coordinator, you will play a pivotal role in the seamless execution of small to medium-sized meetings, conferences, and events. We are seeking a proactive, adaptable, and highly organized professional with exceptional customer service and communication skills who is prepared to thrive in a fast-paced environment. We are looking for someone that is proactive, adaptable, and highly organized individual with exceptional customer service and communication skills, ready to hit the ground running in a fast-paced environment.

What You'll Do:

Serve as the primary point of contact for meeting and event logistics, including reservations and catering coordination. Manage the master calendar for small to medium-sized event spaces, ensuring accurate scheduling and conflict resolution. Cultivate a hospitable environment for attendees, event hosts, and vendors throughout the event lifecycle. Communicate event schedules effectively to internal teams and external service providers. Oversee conference room standards, including conducting midday refreshes, reconfiguring furniture for varied layouts, and managing indoor and outdoor space transitions. Maintain room readiness by conducting pre-event checks, verifying that technical and audiovisual equipment is fully functional. Troubleshoot basic audio and technical issues during events to ensure minimal disruption. Manage the physical setup and breakdown of events, including the movement of furniture and equipment (up to 50 lbs.) and the removal of food, beverage, and service items. Oversee inventory management for event supplies, food, and beverages. Assist with post-event reporting and financial reconciliation. Manage multiple competing priorities simultaneously, escalating complex issues and concerns to management as required. Utilize Microsoft Office (Outlook, Word, Excel) and Google Suite to track information, schedule resources, and manage documentation. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You'll Need:

High School Diploma or GED with up to 2 years of job-related experience. Physical ability to rearrange furniture and equipment weighing up to 50 lbs. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity:

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).