Overview The Administrative & Events Specialist supports the successful planning, coordination, and execution of university events while providing high-quality administrative support to the Campus Life Department. This position serves as a professional ambassador for Miami Regional University by delivering exceptional customer service and creating positive experiences for students, employees, alumni, community partners, and guests. The ideal candidate is energetic, organized, service-oriented, and enjoys working in a collaborative, fast-paced higher education environment where no two days are alike. Essential Duties and Responsibilities Administrative Support Provide administrative support for departmental operations. Maintain electronic and paper records. Monitor departmental inventory and supplies. Process event documentation and maintain event files. Assist with coordination, calendars, meetings, and event logistics. Event Operations Assist with set up and execution of university events. Prepare event materials, signage, name badges, promotional items, and registration supplies. Room setup and breakdown. Transport event materials between campus and locations, when necessary. Assist vendors, guests, speakers, and volunteers. Ensure event spaces meet university presentation standards. Troubleshoot operational issues during events. Assist with photography and documentation of university events, if requested. Support evening, weekend, and off-campus activities. Customer Service & Community Engagement Provide exceptional service to students, faculty, staff, alumni, community partners, and prospective students. Represent MRU professionally at recruitment activities, commencement, orientations, graduations, recognition ceremonies, and community events. Build positive relationships with diverse internal and external stakeholders. Knowledge Successful candidates should demonstrate knowledge of: Customer service principles Office administration Event logistics and coordination Inventory management Microsoft Office Suite Basic audiovisual equipment Safe event setup practices Cultural awareness and inclusive service practices Skills The successful candidate demonstrates: Excellent verbal communication Strong written communication Exceptional customer service Organization and planning Time management Problem solving Multi-tasking Attention to detail Ability to prioritize competing deadlines Professional telephone etiquette Technology proficiency Abilities The successful candidate is able to: Manage multiple priorities simultaneously. Remain calm during high-volume events. Work with minimal supervision. Exercise sound judgment. Maintain confidentiality. Adapt quickly to changing priorities. Follow detailed instructions. Lift, carry, push, and move event materials up to approximately 30 pounds. Stand and walk for extended periods. Work flexible hours including evenings and weekends. Attitudes & Behavioral Competencies We are looking for someone who consistently demonstrates:

Service Excellence:

Creates positive experiences for every student, guest, and colleague.

Professionalism:

Maintains a polished appearance, positive attitude, reliability, and discretion.

Teamwork:

Supports coworkers and willingly assists during high-demand periods.

Adaptability:

Responds positively to changing priorities and unexpected situations.

Accountability:

Accepts responsibility for assigned work and consistently meets commitments.

Inclusiveness:

Treats every individual with dignity, respect, and cultural sensitivity. Minimum Qualifications High school diploma or GED required. One year of administrative, customer service, hospitality, or event support experience. Bilingual (English/Spanish) required. Valid driver's license and reliable transportation. Proficiency with Microsoft Office. Ability to work flexible hours, including evenings and weekends. Preferred Qualifications Experience working in higher education. Experience with event planning. Experience coordinating vendors. Physical Requirements The employee must regularly: Lift up to thirty pounds. Move event furniture and supplies. Bend, stoop, kneel, and climb stairs. Stand and walk for extended periods. Work indoors and outdoors in varying weather conditions. Join us in this exciting role where your organizational talents will shine! We value energetic individuals who are eager to contribute to a vibrant workplace environment. This paid position offers an opportunity to develop your skills while making a meaningful impact on our community.

Pay:

$18.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person