Duties/Responsibilities Duties/Responsibilities Sales and Event Coordination:

Management of high-profile event portfolio as assigned by Event Coordination Manager.
Respond promptly by phone or email to business opportunities from within assigned markets.
Research facility availability and ability to service, including analysis of profitability.
Oversight of newly hired student interns.
Acting as the lead expert for peers when structuring complex virtual conference requests.
Actively sell the facility and services of the University of Georgia Center for Continuing Education & Hotel.
Provide onsite pre-event tours and/or meetings as needed to prospective and current clients.
Book events from initial contact or receive event after sales turnover meeting, and manage event through closure of event. Coordination may include oversight of hotel reservations and room block management, assistance with menu selections, determining and communicating meeting room set-ups and A/V requirements, as well as set up and oversight of registration and/or vendor needs.
Conduct post-event evaluations with client to determine how future events could be improved.

Percentage of time 60

Duties/Responsibilities Administrative:

Proficiency in the registration management software.
Prepare proposals and agreements accurately, and in compliance with University and departmental guidelines.
Reserve space for events in the Facilities Management System, and submit accurate and updated requests.
Review, ensure accuracy, and approve for processing by business services all financial charges and documents related to the event's billing including but not limited to BEOs, invoices and honoraria.
Provide software training sessions to newly hired event coordinator peers.
Create and maintain accurate client records, utilizing a CRM and a Facilities Management System.
Create and maintain accurate business records and reports of activities.

Percentage of time 20

Duties/Responsibilities Event Support:

Work collaboratively with the Event Service and Banquet teams, providing timely and accurate information relating to room sets, A/V needs, and food functions, to ensure the successful execution of the event. Provide on-site event support which may include work outside of the Monday-Friday, 8-5 norm. This includes meeting with the client, checking room sets, A/V, and banquet orders, ensuring the client is aware of locations of different activities and providing the onsite contact information for additional support needed during their event. Event Support may include work on team member's events and may be outside of the Monday-Friday, 8-5 norm. Percentage of time 10

Duties/Responsibilities Other:

Participate in the training of new event coordinators, helping to familiarize them on departmental resources and procedures.
Serve as a resource for other event coordinators as well as the Event Coordination Manager and SEC Director.
Throughout interaction with client, seek additional business opportunities for the GC, document them in the CRM and communicate to appropriate Sales Professional or Event Coordinator for follow-up.
Educate and introduce clients to other applicable and available GC services (Registration, Graphic Design, Exhibit Services).
Assist other GC departments and staff with their events as needed (i.

e., F&B and hotel). Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Leta Salazar Recruitment Contact Email leta.salazar@uga.edu Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (

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