Job Summary:

The NorthWest Illinois Alliance of

REALTORS

® is seeking a self-motivated and organized part-time Administrator to oversee the daily operations and administrative functions of our real estate association. The ideal candidate will have a background in administration, excellent communication skills and customer service, and a strong ability to take initiative. You will play a pivotal role in supporting our members, managing events, and ensuring smooth operations of our association.

Responsibilities:

1.

Membership Management:

• Handle member inquiries and payments in a friendly, helpful manner.
• Maintain accurate membership records and databases.
• Coordinate membership meetings and events.

2.

Administrative Support:

• Manage correspondence, emails, and phone calls.
• Prepare minutes, reports, presentations, and Chapter Council meeting agendas.
• Assist with financial transactions and budget tracking for the Chapter Council.

3.

Event Coordination:

• Plan and organize Chapter Council events, including meetings, seminars, and networking sessions.
• Coordinate logistics such as venue booking, catering, and attendee registration.
• Assist in marketing and promoting events to members.
• Approximately 6 early-morning or evening events per year.

4.

Communications:

• Coordinate with the association's website and social media platforms.
• Draft and distribute newsletters, announcements, and promotional materials.
• Ensure timely communication with members regarding updates and initiatives. 5. Support the Multiple Listing Service (MLS):
• Assist the MLS Director with enforcement of MLS policies and procedures.
• Ensure compliance with MLS rules & regulations.
• Prepare minutes, agendas, reminders, etc. for MLS Committee Meetings
• Become familiar with the functionality of the MLS so as to train members on its use or answer questions.

6.

Support Leadership:

• Assist other staff, the CEO, Council Chair & Vice Chair as needed.
• Prepare materials for Council meetings and committee sessions.
• Coordinate schedules and registration of national and state conferences for Council leadership.

• Qualifications:

• Proven experience in administrative roles.
• Strong organizational skills with attention to detail and ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and membership management software.
• Ability to work independently as well as part of a team, with a proactive and problem-solving attitude.
• Work schedule: 15 to 16 hours per week.

• Benefits:

• Simple IRA Retirement plan.
• Paid Time Off, Vacation, Sick, and Holidays.
• Dynamic and supportive work environment with a collaborative team culture.

• Application Process:

• Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position.

We will contact qualified individuals for interviews to discuss the role further.

Job Type:

Part-time Pay:

$17.00

• $18.

00 per hour

Benefits:

401(k) Employee assistance program Life insurance Paid time off

License/Certification:

Driver's License (Required) Ability to

Commute:

Freeport, IL 61032 (Required) Ability to

Relocate:

Freeport, IL 61032: Relocate before starting work (Required)

Work Location:

In person