An Event Planner coordinates promotional sales events, professional meetings and family events. Works with clients, develops event plans and budgets, finds appropriate sites, contracts for services and supplies, coordinates with on-site staff, oversees finances and assists during an event.
University Events & Ceremonies Coordinator Kettering University - 4.3 Flint, MI Job Details Full-time 2 hours ago Benefits Paid holidays Health insurance Dental insurance Tuition reimbursement Vision insurance Retirement plan Qualifications Outdoor work experience Unloading Moving Ladder use Event setup Productivity software Materials handling Promotional displays
Full Job Description Other Position Information About Kettering:
Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders.
Benefits:
include health, dental and vision coverage; retirement benefits with up to a 9% Kettering matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits. To learn more please view the Kettering University Profile. Position Status Full-time If Part Time, hours per week Posting Text Preferred Qualifications Two years of professional experience in an academic or business environment. Experience in event planning, promotion experience or the hospitality industry is highly desired. Bachelor's degree or equivalent experience. Experience with Room Reservation Software. Experience with basic A/V equipment Experience in, or familiarity with higher education, fund-raising, and/or experience working with high-level executives is a plus. Job Specific Required Qualifications Working knowledge and proven experience working with an array of technology and software including Microsoft 365. Requires initiative and the ability to work under pressure while handling multiple projects accurately, independently, and productively, with extreme attention to detail. Ability to work in collaboration with staff, meet deadlines, and demonstrate aptitude in problem-solving and decision-making. A professional, can-do attitude and excellent communication skills. Ability to work flexible shifts required (early mornings, evenings, and/or weekend hours). Must be able to occasionally lift and move boxes weighing up to 40-50 pounds for various event needs. Ability to frequently bend, stoop, kneel, crouch, reach, and climb ladders or step stools as required for event installation and decor setup. Ability to perform repetitive tasks using hands and arms, including assembling displays, hanging signage, arranging decor, and handling event equipment. Ability to load, unload, and transport event materials between storage areas, vehicles, and event locations. Ability to work in a variety of environments, including indoor and outdoor venues and event spaces. Ability to occasionally travel outside of the Flint area in Michigan. Understanding and commitment to Kettering University Values a.
RESPECT:
for teamwork, honesty, encouragement, diversity partnerships with students. b.
INTEGRITY
including accountability, transparency and ethics. c.
CREATIVITY
fostering flexibility and innovation. d.
COLLABORATION
across disciplines and with all partners. e.
EXCELLENCE
in all we do. Posting Information Posting Number SP00487 Posting Date 08/13/2026 Closing Date Open Until Filled Yes Special Instructions to Applicants Job Duties Job Duties Percent of total time 50 Duties Serve as an integral part of the University Events & Ceremonies Team and assist with University events outside of primary responsibilities. Participate in debriefing meetings to assess what went well and where areas of improvement exist to ensure excellence and continuous improvement for Kettering events. Support the University Events & Ceremonies Planner and Director of Operations Administration as needed. Function as a resource and advisor to Kettering University departments, students, and external guests to assist them in planning successful meetings and events on campus. Assist with assigned events and facilitate food and beverage orders on behalf of the client Assist with the planning and execution of assigned events, including on and off-premise logistics, scheduling, sponsorship, production, coordination of staffing and volunteers, adherence to budget, service arrangements, etc. Develop, update, and meet detailed timelines for all events. Partner effectively with service providers to secure necessary services on campus and coordinate with outside service providers on behalf of the client; negotiate on behalf of the client Maintain event data and records, including event setup, budget tracking/reporting, participant registration, etc. Generate name badges, attendee reports, and take event reservations Percent of total time 35 Duties Assist with room reservations for internal and external clients Coordinate, monitor, and approve campus-wide non-academic room scheduling and room set-up activities; Generate and send event reports to key staff; Ensure all events are properly documented and approved in compliance with university policies and procedures; Coordinate room logistics with other university departments and support services. Percent of total time 15 Duties Work with IT and event lead departments to support A/V needs for various events across campus.
