494973 Tulsa

CENTER FOR HEALTH SCIENCES

(CHS) Staff Full-time High school diploma or equivalent Campus OSU-Center for Health Sciences Contact Name & Email Jamie Childers, Jamie.

Childers@okstate.edu Work Schedule 11 a.m. - 7 p.m. some after 7 p.m. coverage would be needed but on a rotating basis as well as weekend coverage as necessary. Appointment Length Regular Continuous/Until Further Notice Hiring Range $18.50 - $20.82 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position The Event Coordinator supports the Events Team in event coverage and support for external events. Based primarily on the OSU-Tulsa campus, this position also provides event support for the Center for Health Sciences (CHS), OSU College of Osteopathic Medicine at Cherokee Nation (OSUCOM at CN), and other university locations as needed. This role assists with all aspects of events, including client relations, logistics, facility coordination, technology support, and on-site event execution. The Event Coordinator works closely with external organizations renting campus facilities and supports major institutional events such as commencement activities. Key Responsibilities Serve as a liaison with clients to determine event requirements, logistics, room setups, technology needs, and event-day expectations. Provide support for external groups renting campus facilities at OSU-Tulsa. Coordinate and communicate event-related needs with campus stakeholders, including Facilities, Information Technology, and Security. Assist with technology and audiovisual requirements, ensuring equipment and technical support needs are arranged and functioning properly. Coordinate facility-related requests, including room setups, furniture arrangements, signage, and building access. Provide on-site event support and troubleshooting for both planned and unforeseen issues. Assist with submitting and tracking project request forms and event documentation. Work collaboratively with the Events Team to ensure a high-quality experience for all event participants and guests. Laundry and room setup Work Environment & Travel Position is based on the OSU-Tulsa campus with responsibilities extending to CHS, and Tahlequah as needed. Possible travel between campuses in Tulsa and Tahlequah. Weekend and evening hours will be required to support events and university activities; on a rotating basis. Must be able to provide on-site support before, during, and after events, including setup and teardown activities. Hours 11 a.m. - 7 p.m. some after 7 p.m. coverage would be needed but on a rotating basis as well as weekend coverage as necessary. Key Competencies Event support Customer service and client relationship Facilities and venue coordination Information Technology and audiovisual support coordination Project management and organization Strong written and verbal communication Problem-solving and adaptability in fast-paced environments Ability to complete multiple tasks and deadlines simultaneously Ability to work evenings, and weekends This position is ideal for a highly organized, customer-focused professional who enjoys supporting events, collaborating with diverse clients, and ensuring seamless event experiences through effective event, facility, and technology support. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Two to three years' related experience preferred Certifications, Registrations, and/or

Licenses:

Drivers License is required Skills, Proficiencies, and/or

Knowledge:

Excellent project management and organizational skills with the ability to manage multiple events and assignments simultaneously. Strong verbal and written communication skills are needed, including the ability to interact professionally with vendors, clients, executives and attendees. Proven ability to coordinate event logistics; strong customer service and relationship-building skills. Ability to work independently while collaborating effectively with cross-functional teams. Time management skills and ability to meet deadlines. Preferred Qualifications Prefer experience in event support All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email eeo@okstate.edu or call 405-744-5449.Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

Pay:

$18.50 - $20.82 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Parental leave Retirement plan Vision insurance Ability to

Relocate:

Tulsa, OK 74108: Relocate before starting work (Preferred)

Work Location:

In person