Event Planner Art of Catering Portland, OR Job Details Full-time $65,000 - $70,000 a year 13 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Retirement plan Qualifications Vendor relationship building Customer communication Catering experience High school diploma or GED Bachelor's degree Attention to detail Productivity software Time management Full Job Description Position Summary Art of Catering has moved to a new building with two event spaces! We are looking for an experienced Catering and Venue Sales and Event Planner to join our team! The Event Planner is a key role within our catering and event company, responsible for planning and executing client events with precision and creativity. This position involves coordinating with vendors and clients, managing logistics, and ensuring seamless event execution. The Event Planner is also responsible for client follow-up, proposal preparation, maintaining the event calendar, and promoting the company externally. Essential Duties and Responsibilities The essential functions include, but are not limited to the following:

• Plan and coordinate client events, from initial consultation to event execution.
• Collaborate with clients to understand their needs and preferences, providing tailored event solutions.
• Coordinate with vendors, including caterers, venues, decorators, and other service providers.
• Manage event logistics, including scheduling, transportation, and on-site coordination.
• Prepare detailed proposals and budgets for client events, ensuring accuracy and clarity.
• Follow up with clients post-event to solicit feedback and ensure satisfaction.
• Maintain an up-to-date event calendar, tracking all upcoming events and key milestones.
• Promote the company externally through networking, attending industry events, and leveraging social media.
• Develop and maintain strong relationships with clients, vendors, and industry partners.
• Handle any issues or challenges that arise during the planning and execution of events, ensuring a smooth and successful outcome.
• Stay current with industry trends and best practices, continuously improving the quality of our events.
• Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities) High school diploma or equivalent. Bachelor's degree in Event Management, Hospitality, or a related field preferred. Experience in Event planning, preferably within the catering or event industry. Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to work well under pressure and manage multiple events simultaneously. Proficiency in event management software and Microsoft Office Suite. Creative problem-solving skills and attention to detail. Flexibility to work evenings, weekends, and holidays as required by event schedules. Physical Demands and Work Environment The physical demands described here represent those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations will be considered for qualified individuals to perform the functions of the job. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee is rarely required to sit. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate. The employee operates a vehicle up to 5% of the shift. Note The duties listed in this job description are not exhaustive, and employees will be required to follow other job-related instructions and perform other job-related duties requested by those authorized to give instructions or assignments. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential duties of their position. By signing off on this job description, you are affirming that you are able to perform the duties listed here with or without reasonable accommodation. This document does not create an employment contract; your employment is at will. Our organization is committed to advancing diversity, equity, and inclusion. We are also a drug-free workplace that complies with applicable ADA regulations.

Pay:

$65,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person