Personnel Team Assistant

SIM USA - 4.7

Charlotte, NC Job Details Full-time 15 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Teamwork Confidential information handling Zoom Executive administrative support Video conferencing software Attention to detail Microsoft Teams Productivity software Video conferences (communication methods) Associate's degree Video conferencing systems operation Office experience Full Job Description Position Title Personnel Team Assistant Department/Group Personnel FLSA Status Exempt Position Type Full-time Location SIM USA (Charlotte, NC Campus) Reports to (Job Title) Deputy Directors of Personnel Number of direct reports 0 Total number of reports Direct and indirect reports 0 Position Purpose The Personnel Team Assistant provides administrative and operational support to the Personnel Department by offering administrative support to the Deputy Directors of Personnel and the Deputy Director for HR, as well as general administrative support for the Personnel Department.

Key Responsibilities For Personnel Team:

Offer administrative support to the Deputy Directors of Personnel by: Managing calendars. Organizing meetings. Making travel arrangments. Other responsibilities as requested. Produce, maintain, and distribute regular personnel reports. Update and maintain personnel department handbooks and policies. Maintain compliance and updates for policies, trainings, and background checks for all workers. Handle daily phone calls, emails, and communication for personnel department and leadership. Draft documents, letters and agreements as requested and maintain logs of ongoing agreements. Maintain office supplies for the personnel department.

For Human Resources:

Coordinate all new hire onboarding activities. Collect and process required employment documentation.

Ensure completion of:

Form I-9 and employment eligibility verification. Federal and North Carolina tax forms. Background check authorizations Employee acknowledgments and handbook signoffs. Maintain new hire checklists and onboarding records. Work with HR Director on setting up orientations. Assist with employee offboarding processes as requested. Maintain personnel records and documentation. Help ensure employee policy documentation compliance and compliance with federal and NC employment laws. Other administrative responsibilities for Personnel team as assigned. Work Experience Requirements Fully competent in MS Office suite, including Teams, as well as competent in Zoom meetings 2+ years administrative experience required. Human Resources administrative experience preferred. Ability to organize a daily workload by priorities Must be able to meet deadlines in a fast-paced quickly changing environment Professional discretion Ability to maintain confidentiality Must be flexible and detail oriented Must have a friendly and pleasant demeanor A proactive approach to problem-solving with strong decision-making skills Professional level verbal and written communications skills Education Requirements Five years of office administration experience or college degree with business emphasis Training Expectations Child Safety Training Security Training Parameters for Success (key measures) Ability to think strategically, operate both globally and specifically, and execute developed strategies Strong self-management and staff management skills. Ability to work well on a team and foster a collaborative environment Confidence and experience in decision-making, diplomacy and conflict management Strong customer service mindset and commitment to an audience-centric approach Ability to present conceptual ideas in clear and compelling ways Expertise in creative problem solving Commitment to understanding all aspects of the organization, having a generalist perspective and appreciation for each area Spiritual Qualities Evidence of a personal faith and value system that reflects, embraces, and witnesses to the Christ-centered mission of SIM Demonstrated agreement with SIM's Statement of Faith and core values by signing the SIM Commitment Understanding of and appreciation for SIM's heartbeat, and a passion for communicating it with excellence

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Do you have any experience working with a ministry or missions organization?

Education:

Associate (Preferred)

Experience:

office administration: 5 years (Required)

Work Location:

In person