A Human Resources Assistant provides administrative support in the human resources department of a company or organization. Manages employee records, advertises job postings, and organizes materials required from job applicants.
City of Industry, CA Job Details Full-time $45.72 - $58.84 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Pension plan Employee assistance program Life insurance Qualifications Search engines Confidential information handling Microsoft Outlook Filing ADP Scanning Labor contracts Document viewing software Typing Full Job Description Overview Under direction of the Human Resources/Operations Director and/or their designee, the Human Resources Assistant will assist with daily HR and Operations functions. Interfaces with Management, Employees, Affiliates, and Vendors. Contributes to the attainment of specific goals and results of the HR/Operations department and the organization. Maintains confidentiality in work-related matters, as this position involves access to confidential information, including but not limited to personnel files and labor relations information. Non-Bargaining unit position.
ESSENTIAL DUTIES
(include but are not limited): Assists with HR and Operations related inquiries, tasks, projects and/or requests Obtains and/or processes employee documents and information essential to the HR process (i.e. I-9, W4, DE4, Accident/Incident reports, Paystubs, attendance records, etc.) Audits records to determine compliance with union contract language and/or
UNAC/UHCP
policies Assists with confidential analysis for labor negotiations Performs data-entry, filing (hard and soft copies), emailing, and scanning of sensitive documents effectively Works with HR/Operations Director and management to coordinate meetings, interviews, trainings, site-visits, events, activities, (including logistics, vendor liaison, scheduling, travel arrangements, document preparation and follow-up work) Utilizes various data systems or computer programs to archive, input, import, export, track, monitor, cross-reference and report data Coordinates company-issued leased vehicles purchase/transfers/returns and associated insurance policies Coordinates company-issued property, including but not limited to cell phones, laptops, keys, ID cards, system access, etc. Communicates with vendors and or third-parties to fulfill requests Assists in performing internal audits Assists in preparing information for external audits Process, distribute, and/or transfer HR/Operations related mail, calls, and/or correspondence to appropriate person Liaise with other departments or functions (payroll, finance, etc.) Assist with new employee orientations and onboarding Works with vendors and technicians to coordinate repairs, inspections, etc. Perform other work as assigned/required to support the mission of
UNAC/UHCP MINIMUM QUALIFICATIONS
Minimum three (3) years general HR work experience, or one-year temporary employment with UNAC/UHCP, or a B.A. or B.S. in a relevant field Knowledge of human resources processes and best practices. Ability to understand and interpret employee union contract agreements Ability to learn new administrative skills, technology, and programs as they evolve/emerge to support the organization's goals Ability to work well independently, prioritize, multi-task, problem-solve, and complete assignments effectively and efficiently, with attention to detail Ability to take direction from management Proficient in using the internet as a search tool Competent in using Adobe PDF and MS Office (MS Outlook, MS Excel, MS Word, and MS PowerPoint, in particular). Experience with HR databases (ADP, PayChex, FMLA Mgr, etc) a plus Ability to handle confidential information Professional attitude and attire Ability to communicate and interact professionally and effectively with
UNAC/UHCP
officers, staff, affiliate leadership, union members, vendors and guests May be temporarily reassigned to another
UNAC/UHCP
office and/or project office, as needed Required to attend the
UNAC/UHCP
convention on a bi-annual basis Ability to type 45 wpm proficiently/accurately Ability to lift up to 25 lb. mailing trays, safety equipment, storage boxes Background in labor movement and/or progressive movements a plus
COMPENSATION PACKAGE
Hourly $45.721/hr- $56.846/hr. We provide a comprehensive package including medical and dental benefits for employee and dependents, optical allowance for employee and dependents, life Insurance for employee, defined benefit pension plan, 401K and flexible spending accounts, education program which includes tuition/course reimbursement and paid time off to take approved courses, vacation, sick leave, holidays, flexible personal time off, plus time off between Christmas day and New Year's day.
HOW TO APPLY
Submit a current resume reflecting qualifications for this position to . Please reference "HR Assistant" in the subject line .
UNAC/UHCP
is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, including those who are 40 and over, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical) including HIV and AIDS, marital status, medical condition, genetic expression, sexual orientation, military or veteran status, and any other protected class or activity under California law.
Pay:
$45.72 - $58.84 per hour
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off
