Office Assistant 1 - Human Resources

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP Yes The agency in which the vacancy exists. Agency People With Developmental Disabilities, Office for The job title for the vacancy. Title Office Assistant 1 - Human Resources The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 06 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit ASU - Administrative Services Unit (CSEA) The minimum and maximum of the salary range for this vacancy. Salary Range From $38232 to $46828 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County New York The street address where the vacancy is located. Street Address Taconic

DDSO - OHRN 25

Center Circle The city where the vacancy is located. City Wassaic The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12592 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Office Assistant 1 (OA1) will work in the Office of Human Resource Management functioning as the receptionist and providing clerical and data entry support to 4-5 Human Resources Specialists. This position requires strong communication and computer skills, proficiency with Microsoft Word and Excel preferred. The OA1 must have the ability to function with minimal supervision. This position requires organization and attention to detail. Duties include, but are not limited to:

• Answering phones and directing calls
• Receiving a high volume of e-mails and sending appropriate replies
• Utilizing and maintenance of various tracking spreadsheets as needed
• Filing
• Scanning documents
• Reviewing on a daily basis the shared OHRM mailboxes and printing out responses, placing in posting files
• Handling all aspects of the mail; Certified and daily mail
• Obtain additional documentation or follow-up as needed.
• Updating vacancy spreadsheet with postings
• Preparation of onboarding packets and candidate folders.
• Separate Onboarding packets file and disseminate forms as needed
• Creating all the folders for the personal history file.
• Scheduling interviews.
• Book conference rooms for open interviews and arrange interview panel
• Send out Recruitment email to TAC ALL with dates
• Responsible for correspondence regarding interview scheduling, interview results and candidate status.
• Assist with various projects as needed.
• Front door coverage as needed.
• Other duties as assigned.

LinkedIn:

https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-DL2 The minimum qualifications required for this vacancy.

Minimum Qualifications Non-Competitive:

There are no minimum education or experience requirements for this title.

Open Competitive:

Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.

Transfer:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. 55 B/C

QUALIFICATIONS

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it to the Human Resources Office upon request.

Additional comments regarding the vacancy. Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under

NY HELPS

are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• Please note that starting salary for this title reflects the Mid-Hudson adjustment. Posted Hiring Salary includes the sum of the statutory hiring rate for CSEA Grade 6 ($36,232) and Mid-Hudson adjustment ($2,000). Mid-Hudson adjustment is added to the job rate ($44,828).
• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave:

° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage:

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave:

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program:

Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training:

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion.

We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

• All people with disabilities are encouraged to apply.
• Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name OPWDD Taconic DDSO - Human Resources The telephone number to use for questions about this vacancy. Telephone 845-877-6821 x3367 The fax to use for this vacancy. Fax 845-877-3851 Email address for emailing applications, or to ask questions about this vacancy. Email Address opwdd.sm.

Taconic.

Human.

Resources@opwdd.ny.gov Address The street address of the contact for this vacancy. Street 25 Center Circle The city for the contact for this vacancy. City Wassaic The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12592 Instructions for potential applicants. Notes on Applying Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume to the Taconic DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Also be sure to include the vacancy number and position title on this announcement on your resume.

Please email your resume to opwdd.sm.

Taconic.

Human.

Resources@opwdd.ny.gov and reference vacancy ID in your email.