Contracting and Onboarding Specialist

Contracting and Onboarding Specialist 3.2 3.2 out of 5 stars Gallatin, TN 37066 Remote Full-time Servpro Industries, LLC 3,432 reviews Full-time What we offer Excellent health benefits plan, which includes medical, vision and dental options 401(k) with company match Company profit sharing plan Generous paid time-off and paid holidays Paid parental leave 2 free on-site fitness rooms Employee Assistance Program Employee Resource Groups Personal and professional development program Job Summary The Contracting and Onboarding Specialist manages new and renewal client contracts from approval through go-live and leads end-to-end client implementation activities within the National Accounts Division. This role coordinates cross-functional stakeholders including Legal, Finance, Operations, and Information Technology to ensure contractual requirements, timelines, and onboarding deliverables are clearly defined, tracked, and executed. The Contracting and Onboarding Specialist is responsible for ensuring launch readiness and a structured handoff to downstream support teams through clear communication, documentation, and project oversight. You will Contract Management & Coordination Manage contracts from review to approval, serving as the central point of coordination throughout the process. Partner with Sales, Operations, Technology, Legal and Finance to ensure contract terms, approvals, and requirements are accurately reviewed, tracked, and executed. Maintain clear documentation of contract status, requirements, and approvals to support cross-functional visibility and alignment. Client Onboarding & Implementation Lead end-to-end onboarding and implementation activities for new and renewing National Accounts clients. Translate contractual obligations into actionable onboarding requirements, timelines, and deliverables. Coordinate internal stakeholders across Operations, Information Technology, and other functional partners to ensure all setup and readiness activities are completed. Partner with Operations to scope and validate technical, operational, and process requirements as part of implementation planning. Launch Readiness & Communication Create and maintain SERVPRO.net "coming soon" pages and other onboarding-related content to support launch preparation. Publish launch bulletins, onboarding materials, and vendor onboarding packs to ensure consistent, accurate communication. Track launch readiness criteria, confirming all required elements are complete prior to go-live. Ensure a structured, well-documented handoff to the Client Support Team following launch, including key requirements, timelines, and ongoing support considerations. Cross-Functional Collaboration & Process Improvement Serve as a liaison between contract execution, onboarding, and downstream support teams to ensure smooth transitions and role clarity. Participate in process improvement efforts by identifying recurring challenges, risks, or inefficiencies within contracting and onboarding workflows. Contribute to documentation, templates, and standard processes that improve consistency and scalability of contract and onboarding execution. You have 4+ years of experience in contract operations, client onboarding, implementation, program coordination, or project management. Demonstrated experience managing cross-functional initiatives involving Legal, Finance, Operations, and technical or systems-based teams. Strong project management skills, including the ability to manage timelines, dependencies, and multiple workstreams simultaneously. Advanced proficiency in PowerPoint, with the ability to create clear, professional materials that communicate timelines, requirements, and readiness status. Strong written and verbal communication skills, with the ability to convey complex information clearly to diverse stakeholder groups. High attention to detail and accuracy, particularly when working with contractual requirements and implementation documentation. Ability to work independently, exercise sound judgment, and appropriately escalate risks or issues. Comfortable operating in a fast-paced, deadline-driven environment with evolving priorities. Experience supporting enterprise-level accounts preferred. This position is open to candidates residing in select states, including AL, AK, AZ, AR, FL, GA, ID, IN, IA, KS, KY, LA, ME, MI, MS, MO, MT, NE, NH, NM, NC, ND, OK, PA, SC, SD, TN, TX, UT, VA, WV, WI, and WY , subject to applicable state and local laws. Education Bachleors degree in Business, Finance or Accounting preferred Project management certification preferred Working Conditions Fast-paced high-pressure remote environment. Standard working hours, based on a 40-hour work week. Additional working hours required as needed to complete assignments and projects on schedule Minimal travel as required for business needs. This role is primarily remote and may require intermittent travel to the office to attend business-related meetings as needed. About SERVPRO For more than 50 years, SERVPRO® has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada. Our 2,200+ individually owned and operated franchises are supported by our dedicated headquarters team. We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together. SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.