Administrative Assistant - Veterinary Operations

Multi-Clinic Veterinary Organization Position Summary We are seeking a proactive and highly organized Administrative Assistant to serve as a critical partner to our practice leadership. This role supports the operational and strategic functions of a multi-site veterinary organization, ensuring efficient coordination across clinics and facilitating seamless communication between leadership and teams. The ideal candidate thrives in a fast-paced environment and is passionate about supporting a mission-driven team.

Duties & Responsibilities Executive Support:

Manage calendars, coordinate leadership meetings, and handle travel arrangements for the Practice Manager and leadership team.

Operations Coordination:

Assist in standardizing workflows and communication systems across multiple clinics; monitor KPIs and assist in operational reporting.

Project Management:

Support the execution of strategic projects, such as clinic expansions, service line growth, and workflow improvements.

Team & Culture:

Coordinate staff onboarding, training initiatives, and team events to reinforce company values and a positive workplace culture.

Communications Liaison:

Draft and distribute professional internal communications to ensure consistent messaging across all clinic locations.

Requirements Experience:

2+ years of experience in administrative, operations, or support roles (multi-site or healthcare experience preferred).

Education:

Associate business degree preferred or equivalent professional experience.

Technical Skills:

Proficiency in Microsoft Office, Google Workspace, and familiarity with practice management software or project management tools (e.g., Asana, Trello).

Organization:

Exceptional attention to detail with the ability to manage multiple priorities and deadlines.

Communication:

Strong written and verbal skills with a high degree of emotional intelligence and discretion. Work Environment This role involves a combination of office-based work and travel between our various clinic locations. Requires flexibility for occasional after-hours support during urgent operational needs.

Compensation:

$25.00 - $29.00 per hour (based on experience) How to

Apply :

Please submit your resume through Indeed. Applications for this position will be accepted until April 30, 2026 .

Pay:

$25.00 - $29.00 per hour

Benefits:

Employee discount Health insurance Paid time off

Work Location:

In person