A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
A growing construction company is seeking a highly organized and detail-driven Document Controller to oversee and manage all project and operational documentation. This role is ideal for someone with exceptional attention to detail who thrives on structure, accuracy, organization, and continuous process improvement. The position will support administrative operations, office management functions, employee onboarding, and project closeout activities while ensuring all documentation is properly maintained, tracked, and audit-ready. The role is based in Tulsa, with regular commuting to Muskogee required.
Key Responsibilities:
+ Maintain, organize, and control all project and company documentation (digital and physical files) + Ensure accurate version control and proper distribution of contracts, permits, compliance documents, drawings, and job files + Coordinate and manage project closeout documentation, including collecting warranties, lien waivers, as-builts, manuals, certifications, and final project records + Support onboarding processes, including preparing new hire documentation and maintaining personnel records + Oversee administrative office functions to ensure smooth day-to-day operations + Track and manage documentation related to job costs, purchasing, and invoicing + Coordinate with project managers, vendors, subcontractors, and field teams to collect, verify, and file required documentation + Develop and maintain efficient filing systems and document workflows + Assist leadership with reporting, compliance tracking, audits, and special projects as needed
