A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
New York, NY Job Details Full-time $100,000•$120,000 a year 8 hours ago Benefits Health insurance 401(k) Paid time off Work from home Snacks provided Vision insurance 401(k) matching Flexible schedule Food provided Qualifications Microsoft Word Presentation software Spreadsheets Word embeddings Document viewing software
Typing Full Job Description Benefits:
401(k) 401(k) matching Bonus based on performance Flexible schedule Free food & snacks Health insurance Paid time off Vision insurance Document Services Supervisor (Hybrid•NYC) We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.
Location:
New York City (Hybrid)
Status:
Exempt Reports To:
Document Services Manager Key Responsibilities Team Leadership Supervise the daily operations of the Document Services Department. Manage workflow, assign tasks, and ensure deadlines are met. Coach, support, and develop team members. Conduct performance reviews and provide ongoing feedback. Document Production Create, format, edit, and finalize a variety of legal documents, including: Pleadings Motions and briefs Contracts Correspondence Memoranda Transactional documents Ensure all documents meet firm, court, and client requirements. Quality Control Proofread documents for accuracy, grammar, formatting, and consistency. Maintain high quality standards and attention to detail. Document Management Prepare document comparisons and redlines. Create and update Tables of Contents and Tables of Authorities. Convert PDF and other file formats into editable documents. Maintain and update firm document templates. Workflow & Deadline Management Coordinate time-sensitive projects and court filing deadlines. Prioritize multiple assignments in a fast-paced environment. Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work. EDGAR Filing Oversight Coordinate and oversee the EDGAR filing process with paralegals and document specialists. Monitor filing deadlines and accuracy. Support department training and ensure EDGAR-related software remains current. Qualifications Required Skills Advanced Microsoft Word skills, including: Styles and formatting Track Changes Cross-references Bookmarks Automated document features Experience with document management systems and PDF software. Working knowledge of Microsoft Excel and PowerPoint. Familiarity with legal citation formats. Typing speed of at least 80 words per minute. Strong organizational, communication, and problem-solving skills. Education & Experience College degree. Prior legal document processing or legal word processing experience required. Previous supervisory or team leadership experience preferred. Flexible work from home options available.
