A Document Control or Management Specialist manages written and electronic documents for an office or company. Develops or maintains systems for keeping track of documents, including labeling, retrieving, distributing, recovering and destroying documents as needed.
Position Description The Quality Administrator is responsible for internal audit and calibration scheduling, as well as quality data entry as assigned. Additional duties include maintaining, controlling, and managing documentation related to
ISO 9001
2015. This role supports internal audits, document control, and continuous improvement initiatives within the organization. This role plays a key role in supporting our commitment to quality and continuous improvement across all departments. Essential Duties and Responsibilities Document Control Administration Maintain, update, and control ISO documentation (procedures, work instructions, records) Ensure document accuracy, consistency, and proper version control Cross-check documents for alignment and congruency Control specifications and documents of external origin (e.g., IEEE, NEC/NFPA, UL, engineering specifications, customer/job files) Coordinate annual documentation reviews and updates Perform data entry as needed Compliance Quality Systems Ensure compliance with
ISO 9001
2015 and other applicable standards Collaborate with cross-functional teams to maintain documentation accuracy and compliance Maintain and update the Internal Audit Schedule annually to ensure compliance with company policies and ISO standards Maintain and execute the Calibration Schedule to ensure ongoing compliance with company policies and ISO standards Coordinate internal and external ISO audits Support audit preparation, documentation, and follow-up activities Support supplier non-conformance and corrective action processes Performs additional duties as assigned. Knowledge, Skills Abilities Required Strong attention to detail Excellent organizational skills Excellent written skills and verbal communication Excellent time management skills Ability to manage multiple priorities and meet deadlines Ability to interpret technical documents and standards Proficiency with Microsoft Office and SharePoint Data entry skills Preferred Knowledge of quality management systems and internal auditing Familiar with document control and regulatory compliance Familiar with
ISO 9001
2015 Qualifications Experience Associate's degree in quality related field or equivalent relevant work experience is required. Experience with document formatting and SharePoint is required. Experience in
ISO 9001
2015 is preferred. Travel Rare Physical Demands and Work Environment While performing the duties of this job, the employee is frequently required to stand; use hands to handle, or feel objects, tools, or controls; talk and hear. The employee regularly is required to walk and reach with hands. The employee is often required to sit and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. Employee uses computer keyboards often. The employee must regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor often. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is rarely exposed to airborne particles or chemical agents. The noise level in the work environment is usually moderate. Switchgear Power Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
