Legal Assistant - Thompson, Guildner & Associates, Inc., P.S. (full-time)

Location:

Snohomish, Washington (in‑office Mon, Tue, Wed, Fri; remote Thu) Reports to: Managing Partner Position type: Full-time, hourly Work arrangement: Primarily in office, with remote work generally available on Thursdays Important Application Instructions Please read this entire job posting before applying. Candidates must follow the application process outlined at the end of this advertisement. Do not submit your application through Indeed, LinkedIn, ZipRecruiter, or another third-party online application portal. Applications submitted through a third-party portal will not be considered. To be considered, applicants must email all required application materials directly to the Firm using the email address and subject line provided below. If you are MORE experienced than the qualifications listed below, please consider applying, as the Firm would consider a Paralegal position with more responsibilities and a higher hourly rate for the right candidate. Position Summary Thompson, Guildner & Associates, Inc., P.S. is seeking a dependable legal assistant to join our busy law practice. The ideal candidate is detail-oriented, organized, professional, and able to provide administrative and case support across multiple practice areas, including civil litigation, municipal law, probate, estate planning, and real estate. This position requires frequent communication with attorneys, clients, court personnel, government agencies, opposing counsel, and other third parties. The successful candidate must be able to manage competing priorities, maintain confidentiality, follow established procedures, and produce accurate work within required deadlines. This is a primarily in-office position. The employee will generally be permitted to work remotely on Thursdays after completing necessary training and demonstrating the ability to work independently. The remote-work schedule may be modified or discontinued in the future based on staffing, performance, workload, or the Firm's operational needs. At this time, the Firm requires in-office work every weekday except Thursday. The Firm's office hours are 8:30 a.m. - 4:30 p.m., with a typical employee schedule of 8:00 a.m. to 4:30 p.m. This is a 40 hour per week position. Key Responsibilities Provide administrative and case support, including maintaining physical and electronic files, processing mail, scheduling appointments, answering calls, assisting with intake, and protecting confidential information. Prepare, format, proofread, file, scan, and distribute correspondence, pleadings, notices, discovery materials, and other legal documents using approved templates and attorney instructions. E-file documents, calendar hearings and deadlines, coordinate service and document delivery, and communicate with clients, courts, opposing counsel, government offices, and other parties. Assist with litigation document production, exhibits, hearing and trial materials, working copies, and administrative support at proceedings when requested. Support municipal, probate, and estate-planning matters by preparing routine documents, maintaining deadlines, coordinating publications and public records requests, and assisting with signing appointments. Prepare deeds, excise tax affidavits, recording forms, and other real estate documents, and handle electronic or in-person recording and delivery to courts, counties, and government offices. Perform other legal administrative duties as assigned. Required Qualifications Strong organizational, proofreading, communication, computer, and time-management skills, with careful attention to detail. Proficiency with Microsoft Office, professional PDF software, and CRM or case-management systems. Ability to manage multiple priorities, follow detailed procedures, maintain confidentiality, and interact professionally with clients and third parties. Ability and willingness to learn court e-filing systems and other legal technology. Reliable transportation for local court, county, recording, and document-delivery trips. Ability to work in the office Monday through Friday, except when Thursday remote work is authorized. When working remotely, access to a private workspace and reliable high-speed internet service.

Compensation and Benefits Compensation:

$22 to $24 per hour, depending on relevant experience, qualifications, and demonstrated skills. Medical, dental, and vision coverage: Available once applicable eligibility requirements are met, with costs shared by the Firm. Dependent coverage is available at the employee's expense. Paid time off. Paid holidays. Retirement plan options once eligibility requirements are met. Training and professional-development opportunities. Support for job-related continuing education, when approved. Collaborative office environment with supportive attorneys and staff. Work Environment and Physical Requirements This position involves regular use of computers, telephones, scanners, printers, and other standard office equipment. The employee must be able to remain at a workstation for extended periods, retrieve and organize files, and occasionally transport document boxes, binders, or office materials. How to Apply Do not apply through an online third-party application portal. To be considered, applicants must follow all instructions below. Please submit the following materials together in one PDF attachment : A cover letter explaining: Your work experience; Why you are interested in this legal assistant position; and Why you believe you would be a good fit for Thompson, Guildner & Associates, Inc., P.S. A current resume describing your relevant employment history and experience. Three professional references, including the following information for each reference: Name; Professional relationship to you; Telephone number; and Email address. Email the single PDF attachment to: lisaf@trustedguidancelaw.com Use the following subject line: Legal Assistant Application - [Your Name] Applications that do not include all required materials, are not submitted as a single PDF attachment, do not use the required subject line, or are submitted through a third-party portal will not be considered. Application Deadline Open until filled. Applications will be reviewed on a rolling basis. Application and Testing Process Applicants whose experience and qualifications appear to meet the Firm's needs will be asked to complete skills testing from their personal computer and on their own time. Testing is a prerequisite to any further steps in the hiring process, including telephone, video, or in-person interviews. Applicants who do not complete the required testing, do not follow the testing instructions, or do not satisfactorily complete the testing will not be eligible to proceed to an interview. Thompson, Guildner & Associates, Inc., P.S. reserves the right to modify the selection process based on the Firm's hiring needs.

Pay:

$22.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person