This is an administrative assistant position that p rovides administrative support to a Facilities Management workgroup. This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship, and 2) Present an image of reverence and dignity in the community.

This position:

• Assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement.
• Provide administrative support to a Facilities Management workgroup.
• Two years post high school education
• Three to five years diverse clerical experience or equivalent demonstrating computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Communications skills, including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Organizational skills including filing, scheduling, time management and prioritization.
• Ability to travel for meetings

Required:

IFMA Training Essentials of Facility Management

• Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the FM, communicates frequently with vendors, and contractors.
• Maintains computer databases: CNA, Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee & Facility records.
• Performs other office and administrative duties as assigned
• Attend meetings and travel, as assigned