Office Manager

POSITION OBJECTIVE

To support efficient daily operations by maintaining an organized office environment, providing administrative support to staff and leadership, and assisting with basic human resources functions to promote a well-run and supportive workplace.

TASKS & RESPONSIBILITIES

ADMINISTRATIVE

ASSISTANT TASKS

(30%)

• Provides full administrative support to the President.
• Assists President with organization of various tasks and communications.
• Assists senior field staff with safety, supply, and admin-related setup for new projects.
• Assists with delivery and labor request scheduling.
• Provides President with frequent updates of tasks/progress.
• Prints project drawing sets upon request.
• Answers incoming calls and greets walk-ins.
• Processes mail and admin-related deliveries.

OFFICE MANAGER TASKS

(50%)

• Assists President with the development of efficient workflow processes.
• Develops office, administrative, and marketing budgets alongside President.
• Researches and develops marketing strategy alongside President.
• Sources, creates, and organizes branded marketing collateral that supports company initiatives.
• Oversees social media accounts and content creation with President's approval.
• Assists Contract Controller with intake processes and tasks.
• Organizes and distributes bi-weekly safety meeting topics to field team supervisors.
• Administers and monitors petty cash flow.
• Manages office supply replenishment.
• Maintains shared office equipment (printers, laptops, phones, etc.).
• Facilitates IT support for all field and office technology issues.
• Coordinates weekly timecard organization and preparation for Bookkeeper.
• Gathers field team's weekly goals for President's review.
• Arranges weekly scrap pick up and organizes driver's schedule accordingly.
• Organizes all company events and meeting preparations.
• Coordinates company vehicle maintenance and all related administration.
• Assists with document archives and storage (hard copies and digital records).
• Updates and Maintains vendor, client, and architectural database.
• Maintains uniform inventory and requests.
• Maintains shared time-off calendar.

HUMAN RESOURCES TASKS

(20%)

• Assists Bookkeeper with tracking tool allowance requests and balances.
• Assists senior staff with policy and procedure documentation.
• Assists senior staff with hiring and applicant procedures.
• Coordinates all Worker's Compensation claim documentation for HR.
• Collects/Distributes all incident-related documentation for HR, as needed.

Required Skills & Experiences 3-5 years relevant experience. Comfortable using all Microsoft & Adobe programs. Excellent communication & collaborative skills. Preferred Skills & Experiences General accounting software knowledge. Construction cost coding knowledge. Experience with marketing, social media management, and content creation.

Job Type:

Full-time Pay:

$33.70 - $37.80 per hour

Benefits:

401(k) Health insurance Paid time off

Language:

English (Required) Ability to

Commute:

Sausalito, CA 94965 (Required)

Work Location:

In person