The Assistant Shop Manager supports the Fleet Manager in overseeing daily shop operations, scheduling maintenance, managing parts inventory, and supervising technicians. This role requires a blend of administrative organization, customer/driver service, and basic technical knowledge of medium- to heavy-duty vehicles.

Key Responsibilities Operations & Scheduling:

Coordinate and schedule routine preventative maintenance (PM) and emergency repairs for the fleet. Assign work orders to technicians based on priority and skill level.

Inventory & Parts Management:

Source, order, and track parts, tires, and shop supplies. Maintain organized inventory levels to prevent repair delays while staying within budget.

Compliance & Safety:

Ensure the shop complies with OSHA, EPA, and DOT regulations. Maintain accurate service records, DVIRs (Driver Vehicle Inspection Reports), and documentation for audits.

Team Supervision:

Assist in managing technician performance, tracking efficiency hours, and enforcing safety protocols on the shop floor.

Data & Invoicing:

Utilize fleet management software (CMMS) to open, update, and close work orders. Review vendor invoices for accuracy before submitting them for approval. Qualifications & Skills (Entry-Level / Willing to Train)

Traits & Mindset:

Fast learner with a sharp mind, a strong work ethic, and a positive attitude. Highly motivated to learn the fleet maintenance industry from the ground up.

Experience:

Entry-level. No prior fleet management experience required. Backgrounds in customer service, retail, logistics, or basic mechanical hobbies are a plus.

Core Skills:

Strong organizational skills and attention to detail. Must be able to multitask in a fast-paced shop environment.

Communication:

Excellent verbal and written communication skills to easily collaborate with technicians, drivers, and vendors.

Computer Basics:

Comfortable using computers, smartphones, or tablets. Basic knowledge of spreadsheets (like Excel) or a proven ability to quickly learn new software systems.

Requirements:

A valid driver's license and a reliable way to get to work

Pay:

$41,600.00 - $54,080.00 per year

Benefits:

Paid time off Tuition reimbursement

Work Location:

In person